Manage the accounting, human resources and studio operations of the living estate of a world-renowned American artist.• Bookkeeping in QuickBooks to ensure the financial records of the organization are accurate (Accounts Payable, Accounts Receivable, Cash-Flow Statements, Income Statements, Balance Sheet, etc.).• Liase with external accountant to produce budgeting and forecasting revenues, as well as tax filings.• Support the organization with an emphasis on bookkeeping, project and data management, including managing several employees.• Administer payroll, healthcare benefits and PTO . Maintain employee files and ensure compliance with company, ADP, federal and state policies.• Manage all vendors and contractors, negotiating best pricing to save company money and reduce overhead costs.• Responsible for maintaining, renewing and monitoring all company insurance policies, including assembling information for external auditors and submitting loss/damage and worker's compensation claims.

• Handled A/R, A/P, payroll, account reconciliation and financial reports via QuickBooks accounting software.• Worked in conjunction with the Production Manager to synchronize between QuickBooks and JobBOSS ERP software to ensure projects were within budget and managed an annual revenue of $5.6 million.• Collaborated with the CFO on budgeting and forecasting revenues and expenses using Microsoft Excel and QuickBooks financial reports.• Managed facilities by negotiating contracts and overseeing maintenance of fire alarms, HVAC, compressor, utilities, plumbing and cleaning staff. This improved the efficiency of the company and reduced overhead costs.• Established new projects into various databases and coordinated and executed the necessary insurances, client requirements, subcontractor requirements and maintained the industry standard AIA documentation for all new incoming projects.• Coordinated Human Resource functions such as onboarding, PTO, 401K, health insurance and employee files.

• Delivered client support services that were instrumental in acquiring major multinational accounts.• Implemented QuickBooks for A/R, A/P, payroll, account reconciliation and tax preparation.• Identified and researched potential new global markets and generated leads for sales staff resulting in revenues of $7 million in first 5 years, expanding to $15 million annually, surpassing the annual revenue goal.• Researched and negotiated company healthcare plans, commercial insurance policies, 401K plans and vendors including warehouse, trucking and customs broker firms, reducing company overhead by 30%.• Coordinated multiple executive calendars, travel arrangements, dial-in and videoconferences and event planning.• Spearheaded campaign to give US Customs and state government offices import data that won antidumping case, saving company several million dollars in import duties.