Rose Duclos Email & Phone Number

Cambridge, Massachusetts

Cambridge, MA

• Coordinate calendars and international/domestic travel for the External Partners team
• Provide administrative support requiring advanced knowledge of department and functions
• Handle confidential material with discretion
• Assemble data, prepare correspondence and respond to informational inquiries
• Project time tracking
• Maintenance of team SharePoint site

Cambridge, MA, USA

• Coordinated calendars and international/domestic travel for SVP of Human Resources
• Provided administrative support requiring advanced knowledge of the department and functions
• Handled confidential material and information and exercise discretion
• Assembled data, prepared correspondence and responded to various inquiries for information
• Planned and prepared communications with skill, tact, persuasion and/or negotiation to accomplish the objectives of the communication

South Boston, MA, USA

• Coordinated calendars and international/domestic travel for a Director of R&D and two Associate Directors
• Developed letters and reports for approval
• Prepared expense reports and other budgetary reports for reimbursement
• Produced PowerPoint presentations for senior executives and section heads
• Trained new admins coming into the R&D department about the P&G system, tools and set-up processes as well as was an ongoing resource for all questions as they arose

Lowell, MA

• Coordinate calendar and domestic travel for Owner/Chief Executive Officer and his sales team
• Develop letters and reports, maintain company database
• Light accounts payable – creating checks in QuickBooks for vendor payments, posting payments from accounts receivable, research and resolve invoice discrepancies
• Produce reports for senior review for budgeting, expenses, sales tracking and deliverables/targets
• Create and manage the quarterly products brochure production, reflecting new items for vendor distribution
• Redesign of the AR/AP process to respond more timely to vendors and clients regarding payments/invoices

• Coordinated calendar for the Senior Vice President/Chief Accounting Officer
• Arranged domestic travel for Accounting Control senior executives and staff
• Prepared expense reports, check requests and other budgetary reports for reimbursement
• Developed and edited minutes, memos, letters, and reports
• Coordination and reporting for the Bank’s annual risk assessment processo Set timeline for the risk assessment to meet June deadlineo Maintained CARDMap database, including testing annual upgrades and feature changes.

FHLB Boston

• Supported the Assistant Vice President of Bank Operations and the First Vice President/Controller of Accounting and their departments with projects (i.e. risk assessment, D&T Work plan, and board mailings)
• Collected Risk information and populated the CARDMap database
• Developed and edited minutes, memos, letters and reports
• Arranged conference calls, meetings and lunches
• Organized travel and hotel arrangements for Accounting and Bank Operations staff
• Prepared attendance reports for Bank Operations staff

Lowell, MA

• Developed and edited the First Pro Policy Handbook
• Answered customer inquiries regarding shipment of various products
• Took customer orders and distributed them to warehouse staff for processing
• Performed daily bank deposits

Boston, MA

• Supported the Boston Fuels Team and the New England Operations Team (2 Directors and 2 Senior Analysts)
• Managed spreadsheets regarding daily gas prices on specific delivery points and sales
• Designed and managed an Access database of spot gas purchases/sales for the IPPs
• Created maps of the various pipelines and other fuels related information using Powermap (an RDI software) and incorporated these maps into PowerPoint presentations
• Created monthly reports of fuel consumption for the DOE regarding the USGen plants
• Processed contractors and legal counsel bills for payment from the appropriate cost centers

Waltham, MA

• Supported the Allied Health Services Training and Development team (one manager and 6 staff) and offered backup support to the AHS Dept. (sixty people) for contract development and mass-mailings
• Created and maintained PC Docs templates, contracts & exhibits for over 5000 Allied Health Service Providers
• Trained new employees to use PC Docs and acted as the PC Docs guru of the Allied Health Department
• Created biweekly Data Integrity Reports in order to monitor the status of contracts & exhibits
• Added/updated Provider information to the CPS and Reflections Database

Enrolled/ Ms Degree Candidate, Corporate/Organizational Communications

Bs, Liberal Studies With Concentration In Classics