Rosemary White Email and Phone Number

• Streamlined PO approval process by building a Purchasing document library in Microsoft Teams• Created an Automated Workflow for Purchase Order approvals using SharePoint and Microsoft Teams saving time and increasing efficiency• Purchase supplies, materials and equipment for laboratory, administrative, and general facility needs• Collaborates with other departments and leadership to identify and develop needs and requirementsfor equipment, materials, products, and acceptable substitutions• Prepares and/or reviews purchase orders for processing • Assesses current material availability; reasonably predicts future availability based on the market, delivery systems, and other variables• Negotiates and administers contracts or purchasing terms with suppliers, vendors, and other representatives within budgetary limitations and scope of authority for efficient operation of the organization including requesting competitive quotes for all major purchases• Confers with vendors to obtain product or service information, such as price, availability, and delivery schedule• Schedules deliveries and ensures timely fulfillment of orders• Manage the purchasing process by ensuring that all orders have proper approvals and are entered into accounting software• Manage the receiving process by ensuring all orders have been physically received, distributed to requestor, and properly recorded in accounting software• Resolves issues of undelivered, defective, and unacceptable goods or services with vendors• Tracking and reporting key functional metrics to reduce expenses and improve effectiveness• Drafts, explains, and implements instructions, policies, and procedures for purchasing and contract management• Assist in performing fixed asset inventory as well as accounting for other office equipment calibrations and preventive maintenance• Process and approve monthly employee expense reports submitted manually and through Concur

• Record, maintain, and properly amortize fixed assets within company ERP system• Set up Company Amazon Business Prime account to guide and streamline purchases• Build and maintain relationships with suppliers, vendors, and internal departments• Track, measure, and analyze company expenditures to improve efficiency and effectiveness• Determine and track Key Performance Indicators for monthly reporting to Executive Steering Committee • Provide purchasing guidance to Procurement Administrator to ensure new and upgraded company equipment is sourced following company guidelines • Participated in the screening, interviewing, and hiring of Accounts Payable Specialist• Train, Supervise and Manage Accounts Payable Specialist to ensure vendor payments and general ledger entries properly made with a high degree of accuracy and timeliness• Fleet Management to include acquisition, set-up, delivery, annual registration, authorize repairs, monitor fuel/mileage records, and disposal of company vehicles• Communicate best practices to Regional Managers for initiating purchase requisitions• Procure and set up new laptops and upgraded iPhones to replace older versions for current employees• Collect, reformat and set up used laptops to be used for specific tasks at Client site locations

• Process weekly A/P check runs and check requests• Update monthly spreadsheets to upload into WinTeam Accounting software for timely payments• Sort and Assign expenses for various jobs located in over 25 states• Enter and reconcile all monthly expenses for month end financial reports• Update Balance sheet tracking spreadsheet monthly• Primary Concur Travel and Expense Administrator• Process employee reimbursements via Direct deposit• File various monthly/quarterly/yearly Sales Tax returns for multiple states• Process A/R cash receipts received through EFT, checks, lockbox and credit card payments• Research and resolve discrepancies for A/P, A/R and monthly reconciliations• Perform monthly bank reconciliation• Reconcile monthly corporate credit card statement• Track virtual office renewals and payments

• Successfully process accounts payable effectively improving the company’s credit • Process weekly check runs; totaling over $150,000/week.• Responsible for answering vendor inquiries, researching and solving any discrepancies.• Professional Customer Service • Provide support via phone, e-mail, and in-person for clients • Process cash/credit payments for all core departments• Reconcile Credit Card receipts• Manage order registration and invoicing • Streamlined processing for clientele with non-uniform billing requirements• Establish first contact with potential new resale customers and provide after sale support• Kept internal records up-to-date for customer procedures and contacts• Continuously adapting and adjusting to changes implemented by horseshoe customers both new and established• Prepare daily bank deposit• Worked closely with all levels of staff including upper management • Prepared custom shipping documents for multiple departments• Updating OSHA and Employee handbooks• Manage new employee training• Created training manual for Horseshoe and Tire Chain Departments including special requirements and procedures for each customer. • Train new employees and supervise entry-level staff.• Successfully streamlined Quotes and Pricing for core revenue centers by creating organized spreadsheet with product information.• Shipping and Receiving – Process and schedule UPS/FedEx and Freight shipments.• Process and implement new shipping policies and procedures to ensure orders are shipped correctly and on time• Update and upgrade shipping software system• Customize and quote shipment options to meet customer's specific needs

• Maintained General Ledger accounts• Processed Payroll, Accounts Payables and Accounts Receivables using Peachtree accounting software• Processed end of fiscal year paperwork: Prepared Trial Balance for Accountant, and resolved discrepancies• Entered year end adjusting journal entries• Interfaced with outside Accountant regarding accounting issues and processes• Supervised payments and deposits• Reconciled monthly bank statement and prepared bank deposits• Processed various tax payments to the Commonwealth of Massachusetts and Federal tax deposits• Processed loan payments setting up automatic payments when available• Answered customer inquiries, recording details of materials needed for quoting• Researched and resolved discrepancies in customer orders and materials received• Prepared paperwork and certifications for shipments to customers• Entered and processed vendor invoices confirming receipt and pricing of materials• Reviewed material certification paperwork for incoming material• Executed weekly check runs to pay vendors and miscellaneous monthly bills of up to $200,000/month• Purchased for customer orders and stock• Ordered supplies for office and warehouse