Accounts Payable Analyst
Current* Establish and maintain vendor accounts payable filing system, ensuring the timely completion of filing for accounts payable documentation to facilitate monthly analysis and annual audits.* Ensure that all vendor invoices are appropriately authorized in compliance with Centre policies and procedures.* Verify invoices for accuracy and completeness; organize documents according to bank account; assign vendor codes; and allocate expenses to the appropriate expense accounts and departments.* Conduct the first line of stewardship analysis, ensuring prudent spending by reviewing invoices for account or department analysis, or on an individual invoice basis.* Collaborate with the Senior Accountant to review payable allocations for approval.* Process vendor invoices for routine payment on a weekly basis. Enter and post transactions in Sage300 Accounts Payable sub-ledger, generate cheques and/or EFT payments, obtain authorizations, and distribute/mail payments.* Resolve and respond promptly to inquiries regarding vendor payments.* Provide necessary supplies and materials and respond to inquiries during the audits.* Establish work schedules, procedures and coordinate activities with other departments.* Conduct semi-annual audits of all petty cash throughout the Center. Prepare and submit other reports.* Manage corporate credit cards: collect receipts, reconcile to the statement, and allocate to appropriate accounts. Process credit card payments as required.* Research new or different vendors as requested.* Provide backup for other areas in accounting and train co-workers in job duties and company policies when required.* Attend monthly supervision meetings and team meetings.* Assist the Institute in matters of invoicing, payment collections, and recording payments.* Assist with preparation of the annual insurance renewal application.
