- Assist the Project Manager in the day-to-day activities- Manage and coordinate colleagues' calendars, organize meetings with the Client and all contractors- Prepare agendas and minutes of meetings- Translations of documents- Update filing system and project's database- Manage monthly expenses and office supplies- Organize events

- Prepare and send the weekly newsletters- Edit the association’s website; provide support in GitLab answering colleagues’ publication requests; manage updates on Sharepoint, of Intranet / Extranet pages- Promote events and publications on social media- Provide support for events’ organisation - Main coordinator of the conference organised by ENTSO-E during the2021 edition of EUSEW (European Sustainable Energy Week)

- Organise the day to day activities of the team- Manage and coordinate the team’s calendars, the weekly meetings - Prepare agendas and minutes of meetings - Manage the department’s budget, responsible for the invoices and expenditures - On-site support for the Association’s events

Business development activities: -Assist during the preparation stage of proposals and Expression of Interest -Proofreading of reports and other deliverables -Management of CVs database (including research and selection) -Filing of project documents (hard and soft copies) Communication activities: -Management of COWI website, internal and external portal, including upload of documents, job ads, news -Management of company Linkedin accountOffice… Show more Business development activities: -Assist during the preparation stage of proposals and Expression of Interest -Proofreading of reports and other deliverables -Management of CVs database (including research and selection) -Filing of project documents (hard and soft copies) Communication activities: -Management of COWI website, internal and external portal, including upload of documents, job ads, news -Management of company Linkedin accountOffice management: -Daily administration and organisation of the office -Travel arrangements (flights, trains, hotels, bookings, reimbursements) -Process postal mailing (sorting, distributing, franking) -Maintain contact with the building manager and the suppliers -Other administrative duties: reception of guests, telephone inquiries, photocopying, internal archiving -Prepare meetings (arrange refreshments, materials, presentations and or hand-outs) -Assist the Head of Section, Project Managers and Project Coordinators Show less

- Organise and archive employees’ documents- Coordinate the monthly time sheets- Provide translation activities (RO-IT, IT-RO, EN-RO)- Travel arrangements

- Administration and organization of the local office in Singapore- Manage correspondence: registration, distribution and archiving- Act as the main representative of the company in the relationship with customers and suppliers- General administration of the monthly expenses

- Provide translation activities (EN-RO, RO-EN, FR-RO)- Assist with review of reports, draft reply letters- Organise meetings, videoconferences and events- Register, distribute and archive correspondence; update the filing system- Coordinate and submit the monthly time sheets to the head office- Maintain the petty cash, act as the main contact in relationship with the suppliers- Create and update staffing tables and prepare relevant statistical data / charts