Providing administrative support to the Managing Director. Assisting with heavy scheduling, travel and expense report reimbursements. Also serving as the Project Coordinator for client recruitment and providing assistance to C-level executives who are in the interviewing process. That assistance includes travel arrangements, meeting confirmations with client’s executive team, background checks and expense reimbursements. All while updating the internal database with the status of the search process. In the AOM role, responsibilities include: HR Management:•Supervise administrative personnel (6), communicating issues and concerns as appropriate.•Coordinate workflow and manage Consultant support relationships to ensure best teaming.•Work with Corporate HR Department and comply with documentation requirements (offer letter, new hire processing, i9 verification, status change, termination, timesheet reporting).•Coordinate with Managing Director on employee performance issues, appraisals and promotions. •Coordinate onboarding for new administrative hire orientation and staff development.Finance:•Track and manage open engagements/Business Development efforts.•Manage office billing process and accounting procedures consistent with corporate guidelines, including but not limited to: CBI review, cash applications, billed/unbilled expenses, and accounts receivables. •Coordinate with Managing Director (MD) to monitor job placement statistics and consultant productivity.•Evaluate expenses with MD to reduce/control costs.Operations:Work with Managing Director to coordinate office Business Development events, functions.•Manage administrative functions associated with computer network, video conference, and phone system. Serving as liaison with remote IT dept for system failures/power outages; ordering and installation, and creating/deleting user accounts. •Manage and maintain facilities, including selection of office supplies, furnishings and equipment.

Primarily responsible for providing administrative support to the Senior Client Partner in the Financial Sector and also the Client Partner for Latin America •Format, edit, proofread and bind candidate presentations, position specifications, progress reports, general correspondence, business development proposals, and candidate profiles, utilizing Microsoft Word for Windows, PowerPoint, Excel, the Internet and the firm’s proprietary software database. •Act as the knowledgeable focal point regarding engagement activity.•Communicate effectively with clients and candidates. •Maintain and schedule appointments between partner, client and candidates. •Responsible for coordinating all travel arrangements (domestic/international), including air, ground transportation and hotel accommodations for partners/candidates and ensuring proper billing code is referenced. •Manage partner’s financial processes including billing parameters, invoicing, tracking and pursuing outstanding receivables. Provide back-up detail to clients as needed. Prepare expense reports on a bi-weekly basis.•Monitor Accounts Receivable/Aging Detail and assist in timely account collections.•Open/Close search engagements within the SAP system and database.•Ensure Partner’s BD activity is properly documented in database.•Prepare and/or complete corporate administrative forms (electronic and hard copy) during the search process.•Create and maintain an orderly filing system, both hard copy and electronic. •Open, sort and prioritize incoming mail; check and promptly respond to voicemails and e-mails. Respond to unsolicited resumes.•Assist in ongoing marketing programs, including regular mailings, and business development meetings.•Retrieve, update and add information to the proprietary database.•Assist other partners, associates and administrative assistants (in any of the KF offices, including nationwide and in Latin America) as necessary.

•Responsible for answering a 10-line a switchboard and greeting guests.•Kept inventory of office supplies.•Processed bills for payments from Accounting Dept. •Assisted Administrative Assistants with formatting resumes, processing Education Verification for Candidates•Sorted unsolicited Candidate resumes and filed according to industry/function for Research Department’s review.