Rubaljit Kaur Email & Phone Number

• Reviewing and recording vendor invoices in Iron Mountain to ensure accuracy and removing duplicates for Business units based in US, UK, New Zealand, Australia and India.• Ensuring that no unauthorized invoices are recorded.• Routing invoices to respective approvers after entering all necessary details and posting to correct accounts. • Sending out details to manager for approving wire payments to vendors wherever applicable.• Responsible for making timely payments, in currencies like CAD, USD, GBP, NZD, AUD, and INR, using different payment methods, such as paper cheques, virtual American Express (AMEX) credit cards, Wire transfers through Wells Fargo, Royal Bank of Canada and NatWest. • Communicating with vendors on regular basis regarding payment status, invoice discrepancies.• Ensuring that expenses incurred by Business Units using AMEX and Wells Fargo purchase cards are recorded in ReQlogic.• Act as a liaison between AMEX and vendors and to get new and existing vendors on board to accept payment using AMEX cards. • Ensuring that AMEX purchase cards used by Business units are paid on time. • Responsible for timely payment to AMEX for using virtual cards for our portfolio. • Creating new vendors accounts and updating existing records in Great Plains • Creating new employee records and updating existing records in ReQlogic.• Processing expense reports for employees, identify discrepancies and escalate solution in appropriate manner using ReQlogic and Concur (for UK employees). • Preparing expense reimbursement reports for employees and sending it to payroll for reimbursement.• Assisting Financial Advisor in finishing month end, quarter end and year end reports.• Update vendor and employee records as and when necessary.• Maintain 1099s for contractors based in US, generate annual reports and submitting to Revenue departments of different US states.• Assisting team members in completing miscellaneous tasks assigned by Managers.

Ontario, Canada

• Matching purchase orders details with the packing slips received with the orders.• Reviewing, coding and processing vendor invoices.• Maintaining financial documentation through organized system of filing.• Recording freight and duty invoices received from Receiver General and making timely payment.• Removing discrepancies in prices and updating prices whenever required.• Maintaining vendor and customer accounts.• Performing data entry associated with accounts payable and receivable.• Identifying and investigating discrepancies, if any, by reconciling vendor accounts and periodic vendor statements.• Reconciling processed work by verifying entries and comparing system reports to balances.• Producing monthly reports, making accurate monthly remittances.• Paying invoices and recording payment transactions in the system.• Creating Purchase Orders for the tools/items required in the office.• Performing administrative duties related to finance and bookkeeping.• Recording receipts from AR and non-AR customers.

Ontario, Canada

• Reviewing, coding and processing vendor invoices.• Maintaining financial documentation through organized system of filing.• Maintaining vendor and customer accounts.• Performing data entry associated with accounts payable and receivable.• Identifying and investigating discrepancies, if any, by reconciling vendor accounts and periodic vendor statements.• Reconciling processed work by verifying entries and comparing system reports tobalances.• Producing monthly reports, making accurate monthly remittances.• Performing administrative duties related to finance and bookkeeping.• Recording receipts from AR and non-AR customers.• Preparing daily cash flow and running cheques.

Punjab, India

• Lead the team responsible for full cycle accounting along with preparation of budgetand financial statements for timely completion of final accounts.• Liaison between various departments to ensure effective communication wasmaintained.• Worked as a business consultant helping the IT department in automation ofprocesses for balance sheet etc.• Represented the accounts department at annual general meeting.• Prepared annual budget of the corporation, including cash flow statements.• Managed bank reconciliation statements, accounts receivable and accountspayables.• Prepared Management Information Report of the organisation using various datasheets and comparison charts using excel.• Ensured accuracy of data related to actual expenditure and budgeted estimates andreported the variations to Financial Adviser for control purposes and issuedinstructions.• Conducted audits, including year-end, sub-ledger and general ledger reconciliationsand reporting to the Management.

Punjab, India

• Managed records of income and expenses of the corporation.• Compiled data related to annual budget, Management Information Report andFinancial Resources.• Maintained correspondence with various offices and departments for ensuring timelycollection of information.• Managed Purchase orders and work orders.• Prepared Agenda items and memorandum to be put up for the approval of Board ofDirectors and Whole Time Directors.• Compiled information regarding grants received and expenditure incurred againstvarious state funded and centrally funded projects/schemes as and when required.• Managed office records and payroll files of the employees and other records such ascopies of bills, letters and instructions received from Government

Post Graduate Diploma, Computer Applications, First

Bachelor'S Degree, Business/Commerce, General, First

Accounting &Amp; Payroll Specialist, Accounting

Master Of Business Administration (Finance), Accounting And Finance

Masters, Business/Commerce, General