Ruben Suarez Email and Phone Number

• Managed Sharepoint administration, development, and MS Powerapps projects for efficient workflow.• Analyzed and optimized network troubleshooting processes to enhance system performance.• Organized and facilitated MS Teams meetings for seamless communication within the team.

As the Contract Specialist responsible for the mission critical aspects of OE-538, Antennas Division and performs all functional duties identified above independently.• Possess experience in evaluating and reviewing contract terms and conditions to ensure requirements are supporting project missions.• Draft procurement-related documents in accordance with FAR, DFARS, NMCARS, DoD 5000 series requirements• Develop Requirements documents, to include Market Research Reports, Work Statements, Contract Data Requirements Lists (CDRL), and Contract Line-Item Numbers (CLIN), DD-254s.As the assistant knowledge manager, responsible for the mission critical SharePoint departmental webpages.- Create and Drafted over 7 departmental SharePoint pages.- Developed Powerautomation via SharePoint to give the Assistant Program Managers, the ability to receive notifications sooner. - Began to create a PowerApp such as calendar organization, and a shared note taking for APM support.

As the Financial Specialist; responsible of the fund distribution by assisting government employees with the full scope of appropriated funds; budget; distribution, control, and reporting for Naval Special Warfare Center.• Collected reports and data mining to enable quick decision making using Advanced Excel tools.• Developed database using MS Access to maintain records, and government civilian information in one location.• Create weekly PowerPoint presentations highlighting actions for the week on the efficient and effectively data mining.

As the Administrative Specialist, maintains documentation administration supporting technical analysis and review.• Provided functions related to security including server virus detection and repair threat detection.• Responsible for collecting and reporting system-wide performance and trend analysis metrics.• Assigned as an entry-level database management/Analysis design, scripting, PL/SQL (Oracle).

As the Senior Administrative Professional provided administrative support for at NAVWAR HQ San Diego, CA.• Performed daily tasks in the execution of Human Resources programs, performance monitoring, training on development of compensation, benefits, and leaves of absence.• Prepared numerous correspondence according to official Navy guidelines and routing.• Subject matter expert in best practice, regulatory with new technologies in Human Resources, and employment law.

Managed 4 managers and 6 supervisors with an immediate impact in the Executive Department. Monitored all payroll/employee records for 325 personnel within the company while complying with State and Federal HR Guidelines. • Served as a trusted Senior adviser, coach, and consultant by proactively addressing and monitoring employee relations• Developed and implemented HR policies and procedures that met the needs of the organization and employees• Ensured 1K+ examinations were requested and oversaw educational services with 100% accountability; mentored 100 personnel with professional development goals while approving 50 tuition assistance vouchers• Provided consultation and counsel in the areas of performance management, talent management, employee relations, staffing and training, and development• Managed Defense Travel System (DTS) assisting 100+ personnel with flights and travel arrangements• Prepared and edited correspondences, reports, and presentations for senior executive leadership; recommended needed changes on organizational policy matters • Guided and encouraged continuous process improvement, which led to a reduction in time and resources • Coached managers on supervisory skills to increase communications, clarify expectations and improve performance• Fostered an environment which ensured employees connect with how they drive value for the organization; identified talent gaps that were obstacles to superior results and coach supervisors on the development of gap closure plans• Investigated and resolved employee relations issues which reduced associated risks and protected the company• Created HR analytics to create process and procedures and drive forward company objectives• Supported Performance Management processes by conducting gap analyses and communicating to organizational leaders

Managed cash exchange services of over $42M with 100% accountability and zero discrepancies for over 2.5K customers overseas. Supplied ad hoc analysis and reporting to senior executive leadership.• Collaborated with Navy Federal Credit Union for cash deposits, certified check writing, and safekeeping deposits • Mentored, trained, coached, and provided professional development opportunities for 20+ personnel during career specialty transition• Coordinated and provided support to cross-functional team members regarding the operations of department procedures and financials• Successfully worked with staff in improving the knowledge base and skills sets to create efficiencies in overall workload and time management; continuously managed project scope, requirements, dependencies, and deliverables• Received specialized training from the Secret Service in the Arts of Fraud Prevention Management

Supervised, trained, mentored, and provided 25 personnel the ability to succeed in adverse conditions through intensive training and shared knowledge. Managed payroll and employee records for 2.5K personnel within the organization. • Confirmed that all directives (process and procedures) set forth by the Department of the Navy were properly maintained and current in the local Share Point files• Contributed to a 55% advancement rate and a 91% grade from a Department of Defense examination audit, a 21% improvement from a prior inspection• Informed employees and management of policies, career opportunities and benefit options leading to a more knowledgeable workforce with increased retention efforts

Served as an Administrative Supervisor for 3 different sections within the company detachment, leading, mentoring, and training over 17 personnel in daily operations. Accounted for over 14K personnel records.• Operated as a Payroll Specialist for a forward-deployed team of 150+ personnel; processed over 200+ payroll discrepancies• Eliminated over $80K within the Government Travel Card system by submitting 15 unpaid travel vouchers through the Defense Travel System, amending vouchers to retro pay $70K• Prepared and completed 350+ residential visas in an expeditious manner, streamlining the processing, and saving the company over $350K