Rubi Perez-Howard Email and Phone Number

Manage Attorney schedule, arrange appointments, and contribute to preparation for meetings with clientele, as well as internal lawyers. Provide assistance with delivery of multimedia pitches to clients. Oversee maintenance of InterAction database, as well as law libraries containing legal documents and case files. Oversee administrative duties of legal correspondence, by processing, copying, printing, faxing, mailing, as well as coordinating delivery to court officials, witnesses, and clients. Produce invoices to be sent out to bill clients and make expense account payments. Monitor project budgets and report back to Attorney regularly.

Scheduled conferences, seminars, studies, technical meetings, and workshops. Revised legal texts to ensure content is accurate, clear, comprehensive, and concise, as well as presented appropriately and void of spelling errors. Produced correspondence from written or verbal directives and finalized for authorization. Utilized software programs to compose articles, correspondence documents, drafts, forms, presentations, and reports in English, as well as Spanish.

Managed scheduling of appointments, recorded notes at meetings, and dispatched correspondence to relevant stakeholders. Utilized Reporting, Evaluation, and Data (RED) system to track monthly, quarterly, as well as annual reporting functions for lecturers and supporting contributors. Gathered qualitative and quantitative data on all programs presented by collaborators. Monitored project budget and reported back to project leader. Supervised ordering and distribution of resources to educators, as well as collaborative partners. Managed office supply inventory by liaising with vendors to obtain required items.

Welcomed interview candidates, suppliers, and other visitors upon arrival. Managed Director schedule while considering precedence and urgency of matters. Answered and redirected phone calls, made outgoing calls, and recorded precise messages. Developed and maintained orderly filing system for physical, as well as electronic documentation. Attended monthly meetings and recorded correspondence. Offered information services in partnership with community organizations and schools. Conducted research for special projects and contributed towards planning of programs. Resolved grievances, requests, and queries related to program operations.

Welcomed visitors arriving at office and served as source of information for any queries. Ensured high standard of cleanliness within working environment, inclusive of lounge and reception. Directed inbound and outbound phone calls and guaranteed accuracy of messages taken. Arranged campaign events and personnel meetings, as well as prepared materials for agenda. Oversaw organization and redistribution of all incoming mail. Monitored inventory of office supplies and ordered items when required. ● Oversaw translation of integral documents in English and Spanish.● Contributed to recruitment of volunteers, as well as management of internship program.

Youth Educator—Responsible for teaching families with children basic health and nutrition, including the importance of physical activity to prevent obesity and to live a healthier life. Topics included basic cooking skills, recipes, and healthy habits to maintain a healthy lifestyle. Also served in various locations, such as elementary and middle schools, community centers, churches, multicultural events, Parks and Recreation Summer Program, and Head Start Program.