Rubini Lechemanam Email & Phone Number

Singapore

Novena

ADMINISTRATIVE•Assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff•Design and implement filing systems•Assists in the preparation of department budgets and expenses•Preparing letters and reports•Liaising with staff, suppliers and clients•Oversee adherence to office policies and proceduresHuman Resource•Prepare payroll and ensure on time submission to the finance department•Coordinate with job agents for job posting, and assist in screening and selecting suitable candidates for interview.•Renew insurance, and coordinate with insurer in regards to all insurance claims•Maintain personnel files in compliance with applicable legal requirements.•Provide information/reports of HR issues on staff confirmation, pre-employment medical check up, renewal status of contract staff, staff insurance claims, etcFinance•Administer all payroll activities as well as oversee vendor payments•Handle matching and data entry of invoices into system•Verify claims and submitting for approval•Maintain all financial records and files as per the company policies.•Assist in setting and managing budgets•Manage all bill payments and customer invoicing as per the deadlines

•Report to Managing Director•Handle full spectrum of Human Resource scope in Small Media Enterprise organization• Prepare payroll using SME payroll and ensure on time submission to the finance department•Prepare monthly report for finance and keep track of employee headcount• Commute and submit CPF and Levy contributions on time•Apply, issue, and renew work passes for staffs and worker, while keeping tract on expiries and renewal notice•Assist management and executives in applying training courses for workers•Coordinate with job agents for job posting, and assist in screening and selecting suitable candidates for interview.•Renew insurance, and coordinate with insurer in regards to all insurance claims•Installing and operating the internal systems of the company in relation to attendance recording, overtime work, wages records, andany other specified matters.•Maintain personnel files in compliance with applicable legal requirements. •Administer programs, procedures, and guidelines to help align the workforce with the strategic goals of the company.•Provide guidance advise for employees with grievance•Assist management with research and other special projects.•Liaise with corporate clients in regards to current and upcoming projects.•Assume other duties as assigned by top management.•Contribute campaign ideas to develop effective internal communication strategy.•Participate in developing department goals, objectives, and systems•Perform secretarial duties as required by the directors

• Prepare payroll using Timespay8 and ensure on time submission to the finance department• Prepare monthly report for finance and keep track of employee headcount• Commute and submit CPF and Levy contributions on time• Apply, issue, and renew work passes for staffs and worker, while keeping tract on expiries and renewal notice• Assist management and executives in applying training courses for workers• Coordinate with job agents for job posting, and assist in screening and selecting suitable candidates for interview.• Renew insurance, and coordinate with insurer in regards to all insurance claims• Installing and operating the internal systems of the company in relation toattendance recording, overtime work, wages records, andany other specified matters.• Maintain personnel files in compliance with applicable legal requirements. • Administer programs, procedures, and guidelines to help align the workforce with the strategic goals of the company.• Provide guidance advise for employees with grievance• Assist management with research and other special projects.• Liaise with corporate clients in regards to current and upcoming projects.• Assume other duties as assigned by top management.• Contribute campaign ideas to develop effective internal communication strategy.• Participate in developing department goals, objectives, and systems• Perform secretarial duties as required by the directors