Anna Rubio Email & Phone Number

Région De Genève, Suisse

Geneva

 Assistant of the Regional General Manager: Preparatory organization of business trips, meetings and events, schedule updates of trips, absences and holidays, routine administrative tasks Sales and staff support: Registration of commercial offers and demands, database updates in the computer system Adonix, updating global charts, satisfaction surveys, and translation of various documents (Ger/Eng/ Fre) Human Resources: Update of activity charts, scheduling/organizing/evaluation of trainings, monitoring employees’ absences in the computer system Figgo (vacation, illness, etc.) Management Office: Telephone switchboard, reception and dispatch of incoming mail, postage and shipments of outgoing mail, customer reception, management of kitchen and office supplies, etc.

Permanent Mission / Embassy Of Mozambique

• Management of the agenda of the Ambassador (7accreditations) – confirmation, preparation of the program card and supporting documents• Organization of the courtesy calls, meetings, professional dinners, reception (reservations, planning)• Preparation for official and personal trips (visa, hotel and flight reservation, official documents)• Reception of Heads of Permanent Missions, Embassies and/or International Organizations• Coordination and communication with colleagues• Receiving, transferring telephone calls• Automatic replies to letters and drafting official letters and verbal notes• Management of archives• Update of all sorts of contacts• Elaboration and execution of various projects• Assisting colleagues in any professional manner• Translation of documents, telephone calls, etc.• Update of the official website (visa section)• Replacement of the receptionist in case of absence

Secretarial School, Diplôme, Diploma

Subjects: French, Correspondence, Accounting, Informatics, Typing

Education record

Appui en éducation artistique

Education record