Ruby Chapman Email & Phone Number

Lahaina, Hi, Us

Maui County, Hawaii, United States

Greater Los Angeles Area

*Coordinate, plan, manage and take responsibility for all aspects of the Association’s Annual Meeting & Awards Dinner: site/venue selection, event management, budget, sales and room contracts, advertising, select and order trophies/plaques, coordinate and assist with video creation and scripts, menu selection, invitation design, decorations, collect monies for ticket sales and travel arrangements.*Coordinate, plan, manage and take responsibility for all aspects of the Association’s annual seminar: site/venue contracts, confirm speakers, prepare all seminar materials, advertising, order trophies, conduct participant check-in, travel arrangements, event management, menu selection, decorations and collect monies for ticket sales.*Coordinate, plan, manage and take responsibility for other various events and trade shows as needed.*Responsible for processing the company’s Accounts Payable, Payroll and Retirement Plans.*Assist the President daily: correspondence between colleagues and legislators, scheduling, travel arrangements, act as liaison for communication between office staff and the President.*Act as Building & Systems Manager: responsible for all building and systems maintenance, repairs and upkeep.*Responsible for ordering, preparing and shipping trophies to all winners of Cal-bred stakes races.*Coordinate all Board of Directors meetings: take minutes during meetings, send materials to each Director, set up conference calls, order meals and assist with any Director needs which may arise during or after a meeting.*Assist the Board of Directors daily: correspondence between colleagues and legislators, arrange meetings, conference calls, travel arrangements, and other duties as needed.*Travel to the Association’s horse sale and assist the Sales Manager in daily office duties: input entries, purchasers and any information pertaining to the horse sales. Work the customer care counter, process payments and answer questions from potential buyers or sellers.

Nicholasville, Ky

*Assist in the day-to-day operations of the bloodstock agency: client interaction, agent dictations, research and tracking of race results.*Record all charges relating to client-owned horses as well as agency-owned horses; send out respective invoices.*Assist in the barn with the daily care and maintenance of yearlings and broodmares.

Versailles, Ky

*Took charge of all Accounts Receivables, Accounts Payable and payroll processing.*Maintain and input daily records of activity directly relating to farm operations and horse care.*Client services: billing, positive resolution of conflicts, serve as a liaison between the president and client.*Responsible for petty cash, company credit cards and several company bank accounts.*Communicate with president current trends, sales and schedules relating to the industry.

Greater Denver Area

*Gain new customer accounts through cold-calling, research to create lead lists, face to face interactions, mail solicitations and travel to other related events in order to initiate sales and reach out to new markets.*Maintain current customer accounts.*Exceeded annual sales goal of $1.2 million for exhibit space, VIP packages and tickets for the Association’s National Horse Shows.*Responsible for tracking of budget and expenses, supervision of staff at national events, sales and customer service follow up via email, postal mail, telephone or personal interaction, creating relationships that lead to sales, initiating and closing sales, creation and execution of marketing plan to acquire sales as well as coordination of office-based staff to assist in all areas.*Travel throughout the U.S. and Canada to the Association’s National Horse Shows: set up trade fairs, take down trade fairs, customer service for VIP’s, manage trade fair vendors throughout the event as well as VIP’s.

Associate Of Arts (Aa), Equine Management

Activities and Societies: Equestrian Team

Diploma