Ruby Imtiaz Email & Phone Number

United Arab Emirates

Documentation:Check the Letter of Credit draft if all clauses/conditions are as per the signed contract.Prepare Letter of Amendment for clauses/conditions that need to be changed. Monitor from Maxtrade (RBS/ADCB Program for L/C & Guarantees) all incoming activities of L/Cs and amendments.Coordinate with forwarders, Insurance & Inspection Companies for the shipping certificates, ISM, Insurance Certificate, Inspection Certificate, etc.Ensure that the shipment moves before the latest date of shipment stated on the Letter of Credit.Ensure that all documents required by the Letter of Credit are submitted to the Negotiating Bank Prepare Shipping Advice & Arrival NotificationPrepare Project Summary to analyze the movement of the shipment, freight cost, customer’s feedback.Coordinate with project managers of various shipments Coordinate with Supplier the readiness of the material and the loading schedule.Check & negotiate freight rates quoted by the forwarder.Prepare pertinent shipping documents.Prepare L/C documentation for L/C shipments (Invoice, Packing List, Certificate of Origin).Coordinate with Supplier the readiness of the material and the loading schedule.Check & negotiate freight rates quoted by the forwarder including local charges.Coordinate with Supplier the instruction for the documents required in GCC Countries.Ensure the availability of space in the Warehouse for the incoming shipment.Ensure the availability of fork lift & operator in case needed.Bank Guarantees:Apply Bank Guarantee in case needed on L/C conditions Prepare amendment for extension of Guarantee.Monitor the expiry date of Guarantee. Invoicing Jobs:Approve the invoices pertaining to freight charges.Reconciliation of the statement of account from Courier companiesDeals with new forwarders & asses if their services are efficient, economical & reliable.

United Arab Emirates

Coordinating with the shipping companies for best freights & Vessel booking.Maintaining freight details in system and distributing the updates to sales team.Planning of containers and arranging the release orders.Coordinating with shipping line for customer's queries relating to manifest corrections.Preparing import & export documents (DP, TT & L/C)Arranging AQSIQ certification for all Chinese port shipments.Liaise constantly and accurately with customers to co-ordinate export shipment of goodsInvoicing the containers.Addressing bank queries related to export documents.Follow up for payment against Export Documents.Reconciling the day-to-day bank statements against the documents routed through bank.Maintaining & reconciling the inventory reports.Follow up with clients for Advance payments.Sending Price Lists to Suppliers & Yard.Maintenance of Import container status Records.Timely pick up of D/O's & follow up with Yard for Off Loading of containers.Process customs entry with specified/agreed time out and submit documents as required, raise invoices for duty where appropriate, ensure customer clearance are obtained, forward delivery documentation and arrange delivery and transport via the appropriate means.Preparation of Import Freight Cheque & Import Insurance File.Request/obtain clearance instructions from customer including: Tariff headings, deferment Account number, delivery requirements, and all special requirements.Preparing export documents, including Letter of credit documents.Addressing bank queries related to export documents.Preparing & providing sales/purchase confirmations to Buyer & Suppliers.Arranging inspection of goods such as SGS, Alexstwart.Preparing inventory reports of both Sales & Purchase.Coordinating with buyers and suppliers & addressing customer queries. Handling Claims & keeping records of the same with corrective action.Preparing Credit Notes and Debit Notes.

Diploma, Interior Design

Diploma in Interior Design - Manipal University - Dubai.

Bachelor Of Business Administration - Bba, Business Administration And Management, General, A

High School, Business/Commerce, General, 1 - 12