Ruby Lim Email & Phone Number

Malacca, Malaysia

PAYROLL & COMPENSATION BENEFITS:-Process the monthly payroll according to statutory requirement in timely manner.-Responsible to propose and prepare the salary increment proposal, bonus & other benefits. -Keep track and maintain the employees leave, medical leave record & medical claim.-Create and push for Performance Appraisal report for remuneration reference.RECRUITMENT:-Manage the overall recruitment & selection process, including writing out job description for… Show more PAYROLL & COMPENSATION BENEFITS:-Process the monthly payroll according to statutory requirement in timely manner.-Responsible to propose and prepare the salary increment proposal, bonus & other benefits. -Keep track and maintain the employees leave, medical leave record & medical claim.-Create and push for Performance Appraisal report for remuneration reference.RECRUITMENT:-Manage the overall recruitment & selection process, including writing out job description for posting & placing of job advertisement online.-Organized and handled the interview sessions.-Create& maintain the recruitment record.-Support the recruitment for other companies.COMPANY POLICY/STANDARDIZATION:-Create and establish the company handbook.-Responsible to manage & maintain developer company’s softcopy letterhead & Forms.ADMINISTRATION:-Setting up, planning, organizing & control all the whole office administration functions.-Responsible to manage, liaise & order for company pantry, stationary, other office equipment & facilities.EMPLOYEE RELATIONS/IR MATTERS:-Act as the bridge in between employer and employer to ensure a healthy working environment.-Responsible to attend and manage for all employee’s disciplinary issue.-Co-ordinate for Domestic Inquiry process.-Responsible in drafting & issuing show cause letter, warning letter and proceed with other action as deem appropriate for the case.AUTHORITIES RELATED:-Handle all local authorities related matters from SOCSO, EIS, KWSP & JTK.-Responsible for the preparation of EA Form and submission of Company Form E.-Have experience handling layout exercise & company investigation by JTK.EXPERINCE GAINED:- Experience in setting up the new company (establish company policies, recruitment & office management).-Liaise with company secretary for new company set up.-Overall new office set-up (Office layout, design, security access & management).-Have some knowledge/exposure on project development & construction stages. Show less

Ayeh Keroh, Malacca, Malaysia

RECRUITMENT:• Responsible and lead the recruitment team for the whole recruitment process and activities from sourcing to hiring. (Sourcing, proposing the suitable profile to the hiring manager, arranging interview, follow up and offering the potential candidate).• Extensively source for suitable candidate via online Job Portal (Jobstreet & Linkin), referral, networking, database, HR general email and others.• Responsible in checking & process the online new manpower request raised… Show more RECRUITMENT:• Responsible and lead the recruitment team for the whole recruitment process and activities from sourcing to hiring. (Sourcing, proposing the suitable profile to the hiring manager, arranging interview, follow up and offering the potential candidate).• Extensively source for suitable candidate via online Job Portal (Jobstreet & Linkin), referral, networking, database, HR general email and others.• Responsible in checking & process the online new manpower request raised by hiring manager. • Evaluate the term of business of new recruitment agency & work closely with recruitment agencies.• Work closely with the HR team and hiring manager on the headcount planning.• To in charge, manage & participate in hiring activities such as career fair, field trip and others.• Maintain in-house database for tracking of hiring lead time, source of candidate and pools of potential future employees.EXPATRIATE MANAGEMENT:• Responsible for the expatriate work permit application, renewal & termination matters. • Maintaining and keeping track the record for expatriate Employment permit quota under MIDA, ESD & Talent Corporation.COMPENSATION & BENEFITS:• To liaise with Cohu HQ to adopt and roll out the Oracle Online Performance System & Online Confirmation Appraisal in Malaysia. To provide training for the employees on the newly implemented system. ACCOMPLISHMENT:•To successfully adopt and roll out the Oracle Online Performance System & Online Confirmation Appraisal in Malaysia. •To initiate and responsible in partially automate the data retrieve for the recruitment reporting purposes by using excel formula. Reduce approximately 30 minutes to prepare weekly report & 60 minutes in preparing monthly report for forecast. •Improve the process flow of the reporting to work which reduce the cycle from 3 hours to approximately 2hours. CURRENT TASK:• To evaluate and adopt Taleo recruitment system in Malaysia. Show less

Alor Gajah District, Malacca, Malaysia

RESPONSIBILITIES:• In charge of company expatriate affairs (arrival & repatriate handling).• In charge of the Skill Allowance & Factory KPI Bonus calculation (Quarterly).• In charge for the Annual Training Plan for Company. Engaged with HQ for the online learning platform. Plan, manage, coordinate, develop or source for suitable training courses for employees for development.• In charge of foreign workers recruitment, payroll and related matters. (Source for agents, proofreading… Show more RESPONSIBILITIES:• In charge of company expatriate affairs (arrival & repatriate handling).• In charge of the Skill Allowance & Factory KPI Bonus calculation (Quarterly).• In charge for the Annual Training Plan for Company. Engaged with HQ for the online learning platform. Plan, manage, coordinate, develop or source for suitable training courses for employees for development.• In charge of foreign workers recruitment, payroll and related matters. (Source for agents, proofreading contract & discipline matters).• Handle the employee disciplinary issue. Assist and give advice to managers the proper way to handle employee disciplinary action.• Handle counselling, cross references the EDA Form submitted and record the evidence. Issue appropriate disciplinary letter to employee. (Verbal Warning, Warning Letter, Show Caused Letter) • Handle the orientation, C & B briefing & staff confirmation for new local employee on board.• In charge of monitoring PTMS system. Year-end maintenance and upkeep.• Continues support in employee engagement activities, projects/events for company. (Global Outstanding Team Award & AUO Power Camp (APC)).EXPERIENCE GAINED:• Knowledge in contract documents generation (house rental agreement, Manufacturing Service Contract Agreement)• Knowledge and experience in foreign worker recruitment related matters. (MIDA & KDN)• Have experience in handling the Q & A session on company compensation & benefits.ACCOMPLISHMENT:• Monitor & controlling the benefits and cost of hiring & maintaining expatriate in Malaysia. Establish proper handover policy & reduce the “handover pay-out cost” from average 25% to 5% of monthly rental during repatriate.• Recruit in 89 foreign workers and save around 80k/mth in employee salaries. Reduced employee turnover by 3%.• Create and design handbook for business tripper using Macromedia Fireworks.• Negotiate with FW agent on the new daily rate in accordance with the newly announced basic salary of RM1,000. Show less

Malacca, Malaysia

RESPONSIBILITIES:• Setting up the administrative functions and support for the sales office & liaise with Dubai for daily operation. • Negotiate and source for suitable logistics partners to support local & international orders. (Thailand & Indonesia).• Maintain, control & forecast the inventory level. (Stock from HQ in Holland).• When the sales and order increases, establish 2nd warehouse in Port Klang to support the customer in Klang and Selangor. • Maintained and monitor… Show more RESPONSIBILITIES:• Setting up the administrative functions and support for the sales office & liaise with Dubai for daily operation. • Negotiate and source for suitable logistics partners to support local & international orders. (Thailand & Indonesia).• Maintain, control & forecast the inventory level. (Stock from HQ in Holland).• When the sales and order increases, establish 2nd warehouse in Port Klang to support the customer in Klang and Selangor. • Maintained and monitor the customer’s payment record & credit limit. Follow up on overdue payment. • Maintain & manage company petty cash and keep the account record for the transaction.• Assisted and arranged for sales appointment & demonstrations for Regional Sales Manager. Do cold calling for appointment.• Participate in the product knowledge training and manage all of the sales inquiry coming from South East Asia Region.• Have knowledge in packaging securing material for container, flatrack, and securing various types of products in the air and sea shipment.• Liaise with customs department in searching for the best and appropriate HS Code for products imported into Malaysia.• Assisted HQ’s buyer to outsource for packaging material products produced in South East Asia. EXPERIENCED GAINED:• Telemarketing sales experience in load securing industry. (packaging)• Excellent organizational and proven ability to work with minimal supervision.• Experience in shipping /freight forwarding process and administration of sales office and warehouse.• Experience in sourcing for packaging material products that have potential in the load securing industry produced in South East Asia. HIGHLIGHTS:•During the flooding of Malacca area, managed to independently co-ordinate, save and salvage company’s inventory in the warehouse. Have quick thinking and ability to act & respond accordingly during emergency. Report the flood situation, stock movement out from warehouse and other details from home to Director in Dubai. Show less

Malacca, Malaysia

RESPONSIBILITIES:• Issued sales invoices and preparing the monthly Invoice Statement for vendor.• Re-arranged the filing system for the company for easy access, separated all the vendor and supplier files and put proper tag or divider to the files.• Assisted and negotiated with prospect client in doing extra electrical renovation works.• Do other task as directed by boss or superior from time to time.