Ruby Mak Email & Phone Number

Perth, Western Australia, Australia

• Village Solutions Australia (VSA) specialise in the management of retirement villages in Western Australia. We support, create and manage retirement communities across village management, compliance, accreditation.
• Develop and maintain a systematic process to ensure maintenance requests are attended to for residents.
• Prepare resident correspondence and ensure residents are kept informed about any issues happening at the village.
• Direct maintenance contractors to complete village works.
• Comply with all relevant legislation, policies, practices, and procedures.
• Manage purchasing and payments approval process.

Held a split role across two business units ISC Recruitment and Project Human Resources supporting executive search, recruitment, career transition and outplacement functions as outlined below.

• Held a split role across two business units Project Human Resources and ISC Recruitment supporting career transition, outplacement, recruitment and executive search functions.
• End to end recruitment, advertisements, screening, interviewing, reference checking, medicals, psychometric assessments and employment contracts.
• Compiled company and personnel lists for executive search process and talent pipe lining.
• Provided administration support to the Directors.
• Managed company database and job tracking progress reports.
• Prepared forms, marketing brochures and PowerPoint presentations.

• Provided administration support to Kintyre Project team - Managing Director, Project Manager, Site Manager, Environmental Manager, Community Relations Manager and OH&S Manager with quarterly reports, presentations.
• Coordinated field roster for FIFO personnel, ensured appropriate paperwork was verified before travelling to site and travel arrangements were booked and communicated to construction personnel, geologists, drillers.
• Coordinated recruitment of personnel for exploration project phase, including advertising, interviewing, reference checking, employment contracts, liaising with recruitment agencies, arranging medicals, and maintaining.
• Oversaw administration staff and smooth running of office facility.
• Prepared and processed accounts including cost coding, obtained approvals, maintained petty cash, credit card reconciliation and organised items for end of month reporting.
• Scheduled staff training and development, updated training matrix and site registers including plant, asset, material, man hours, incidents etc. ensuring company and OH&S compliance.

Assisted the Operations Manager, HR Manager, HSE Manager and Purchasing Manager; oversaw the day to day running of the office and administration staff; coordinated crew movements for 70 offshore personnel; updated crew roster; prepared employment contracts; scheduled training; monthly reporting; processed accounts; continuous liaison with crew and.

Perth, Australia

Organised selection centres and bulk recruitment campaigns for Rio Tinto WA North-West sites.

Perth, Australia

National Recruitment Business oversaw office functions and supported Principal and Consultants.

Perth, Australia

Career Transition and Outplacement Specialists supported Managing Director and Consultants.

Perth, Australia

Recruitment and Staffing Professionals supported management and consultants.