Ruby Pahita Email & Phone Number

Dubai, United Arab Emirates

Jumeirah Lakes Towers, Dubai, United Arab Emirates

Execute diverse administrative responsibilities - manage the smooth office operation. Act as Public Relations Officer. Create office and accounting processes, gained approval and initiate the implementation process for ME region. Support the operation manager to accomplish the operation processes and forms to be used for every projects. Reduce bad debts in less than a year. Awarded as Gold Star Employee for EMEA Region in November 2017 – going over and above her duties in administration, payroll and benefits, chasing payments with clients and help to the sales team in every projects. Additionally for being an excellent team player, proactive and sincere.

Jumeirah Lakes Tower, Jbc3, Cluster Y

Manage the day-to-day office operations and Public Relation activities. Plan budget and monitor the accounts of the company and owner's personal account. Entrusted as bank signatory. Execute payroll for staftt and councilor. Supervised other admin staff.Achievements:  Facilitate the company’s transition from manual recording to automated system to enhance efficiency and effectiveness. Research, initiate and implement the following:1) Client scheduling appointment - PPS (Private Appointment System). Train staff and councilors. 2) Accounting system - Quickbooks to manage the financial activities of a business. Develop accounting forms and templates. Manage the office deregistration in TECOM freezone and transfer/set-up at DMCC freezone in less than 5 months: Secure and process all the documents and legalities, outsource and negotiate fit-out contractor at a minimal cost.

Cebu, Philippines

Responsible for promoting and closing sales as per the monthly quota. Develop market potential in the region. Manage the weekly and monthly sales report and office expenses. In charge of payment collection. Supervise other sales representative. Achievements: Introduce new clients to the company and expand sales. Reduce collectibles through timely collection and no report of bad debts.

Cebu, Philippines

*Managed various bank accounts of the company – monitored the in and out of transactions. Prepared the weekly and monthly budget. Allocate amount for local and importation payable. Initiated bank transfer (dollar conversion, account transfer, manager’s cheques) and letter of credit application for foreign vendors and monitored company loans and trust receipts. *Responsible for monthly bank reconciliation (various accounts -USD and Peso) and AP and AR. Organized and monitored aging schedule for accounts payable and receivable, controlled and prepared the fixed asset lapsing schedule and depreciation. In addition, performed PA task for Vice President of Administration.