Office Manager
Manage daily operations of the company while providing confidential administrative support for the President/CEO and Project Managers. Manage communication projects and maintain corporate records Serve as a member of the management team; attend and actively participate in management meetings, staff meetings, administrative meetings and training sessions and seminars. Participate in General Office Management meetings Coordinate staff schedules, meetings and travel arrangements Perform a variety of administrative duties including, but not limited to: coordinating mass mailings, ordering office supplies, maintaining office equipment and service contracts, collecting and distributing timesheets and paychecks, preparing and submitting bills for payment, receiving and distributing incoming mail, maintaining a master calendar Manage accounts receivable and accounts payable, including daily updating of accounting software program Budget preparation and management Contract negotiations Serve as Human Resources manager for company, write job descriptions, interview potential employees, track absenteeism, and provide feedback to current employees regarding job duties Oversee the acquisition and utilization of facilities, computer systems, library, equipment and supplies to assure a professional, efficient, safe and pleasant work environment. Select, negotiate contracts and act as liaison for all vendors Maintain database of customers, vendors and suppliers Screen correspondence, phone calls and visitors Support Sales and Marketing efforts for the company Act as Systems Controller and oversee maintenance schedule
