Ruby Waite Email & Phone Number

Verona, PA, US

• Produced month-end closing reports and provided actionable suggestions on remittance for a quick resolution
• Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable
• Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies
• Investigated daily variances and corrected errors to resolve discrepancies
• Input financial data and produced reports using PLEX
• Reconcile account information and report figures in the general ledger by comparing them to bank account statements each month

Monroeville, PA, US

• Reviewed and processed all car deals and posted transactions into CDK
• Applied mathematical abilities on a daily basis to calculate and check figures in all areas of accounting systems
• Maintained accurate and complete documentation for all financial department procedures
• Investigated and resolved internal accounting variances to keep records current
• Prepared reports for upper management detailing critical financial metrics
• Generated financial reports detailing aging accounts

• Responsible for processing, verifying and reviewing purchase orders from all vendors
• Monitor and post all payments transactions to vendors accounts
• Process credit card payment and apply to correct account
• Respond to customer service or carrier inquiries regarding order status and other order related questions
• Maintain working relationships with a variety of freight carriers and their contacts, including the procurement of quotes
• Create Bill of Lading, and other document needs based on load weights and classifications, lift gate needs, and other logistics related details

• Orchestrated all aspects of A/R and A/P functions
• Administered cash disbursements, check requests, Navy Flying Club instructor payments, and daily activity report summaries
• Responsible for having processed, verified, and reviewed purchase orders and invoices; also reconciled and distributed reports, resolved billing discrepancies, and monitored aging reports
• Fielded vendor inquiries, and tracked purchase orders to ensure timely payments to vendors
• Performed SAP transactions in a proficient and accurate fashion
• Cooperated with travelers in preparing and processing travel orders

• Supervised reception area, including greeting visitors, responding to telephone requests, and managing all other correspondence
• Exercise data governance by creating and overseeing multiple databases in Microsoft Office, and via the input of non-military personnel (such as visitors or event attendees) in the AMAG system
• Aided the Human Resources Department in logging new hire information into the database, e-verifying employees, and updating employee profiles in SAP
• Facilitated marketing efforts, which included the creation, printing and distribution of marketing documents, crafting sponsorship and events databases, and overseeing contracts for the 2017 Air Show
• Helped the Accounting Department with daily activity report summaries