Yagut Ruby Treseder Email & Phone Number

Exeter, Gb

Exeter, England, United Kingdom

Produce and distribute all necessary HR correspondence to employeesMaintain personnel files using internal HR software (myHRToolkit) recordingArrange on-boarding, prepare new starter documentation, following up to probation. Responsible for payroll processing, including monthly payroll submissions, PAYE payments, payroll year end, P11d calculation & submission, calculation and recording of all pay adjustments. Manage company auto-enrollment pension scheme and other employee benefit/insurance schemesCoordinate company training plans; book courses, maintain individual records and departmental skills matrixes, coordinating periodic training appraisalsCoordinate annual driving license checks for company vehicle driversDraft amendments of Company Handbook and other Company policies, publish to employees, keeping records of amendments and employee acknowledgementsMaintain GDPR compliance and records to support compliance Headcount analysis including maintaining reports of temporary staffing

EU funded COVID-19 Vaccination and Vaccine Preparedness and Deployment Programme for the Eastern PartnershipDrafts correspondence and documents based on written/verbal prompts revises unit correspondence, reports, and documents for proper form and (non-technical) content. Using GSM, monitors aspects of the implementation of activities and availability of funds for project/programme budget levels and financial expenditures, according to the approved projects. Assembles draft background for planning, monitoring and evaluation exercises. Inputs duty travel recommendations and issues reminders re follow up, records project/programme monitoring and evaluation notes.Makes administrative arrangements for country and inter country activities including preparation of various committal documents related to procurement of goods and services, arrangements of study tours and duty travel in accordance with the approved programme budget/collaborative programmes with countries. Assists in the organization of meetings held in-house or in Member States (working groups, seminars/courses, workshops, and symposia), i.e.: makes administrative preparations.Prepares administrative reports.

Baku, Baki, Azerbaijan

Private Sector Development and Technical Vocational Education the South Caucasus, Azerbaijan, EU funded and GIZGmbH implemented Establishing dual like VET in agriculture and tourism (ED VET) project.Task and assignments: Ensure project transparency and visibility through information exchange between project/programme staff, partners and other institutionsSupport the team leader or other team members with meeting preparation and attending as needed Prepare and organise administrative and logistical aspects of project activities (meetings, workshops, trainings etc.) Monitor inventory ensuring availability of accessories and stocks and perform procurement procedures in accordance with guidelinesResponsible for proper filing of documents in reference files or in DMS in line with GIZ’s filing rulesStrict adherence to security and control of confidential files, specifically in the areas of personnel and finance Preparation of programme budget planning and monitor expenses in accordance with the budget allotmentManage and monitor the monthly accounting and financial plans and perform periodic accounting auditCoordinate the financial management, such as cash withdrawals, keeping the cashbook, bank accounts, preparing and entering vouchers Review and validate travel expense statements of staff for approval by the superiorCoordinate communication and interaction between governmental institutions, NGOs and society by analysing the media, engaging in direct dialogue, and participating in meetings and seminars etc.Develop the communication and visibility strategy and the PR activities Coordination of continuous monitoring of the project progress iConducting the contract with short and long term local and international experts according to the organization procedures and rulesSupport the team leader or other team members with drafting the annual reports for EU Delegation and GIZ Headquarter

Baku, Baki, Azerbaijan

EU funded project Supporting the development of the judicial system and improving the services provided by the agencies that implement criminal court orders in Azerbaijan - administrative and technical assistance in relation to components I ‘Judicial reform and Anti-corruption’; to various beneficiaries (Ministry of Justice, Judicial Legal Council, Anti-corruption department), of the project. Tasks and assignments: Supporting the key experts, as well as any other tasks necessary to ensure an efficient and successful delivery of the main contract. Communication and interaction between governmental institution and society by analysing the media, engaging in direct dialogue, and participants in meetings and seminars etc. Support the entire technical assistance team with office management, travel arrangements, Visa applicationOrganise events, workshop, seminars and logistics participated in a round table Assist in the preparation of annual reports and other outputs; Coordinate closely with direct report to the Team Leader and Particip's contract manager;Support the Team Leader in financial management and preparing official requests, coordinate cashbook, vouchers and conduct financial report on monthly basedConduct translations English <-> Azerbaijani; Represent Particip. vis-à-vis relevant stakeholders in Azerbaijan. Develop the communication and visibility strategy and coordinate the PR activities of the project

Baku, Baki, Azerbaijan

Managing an extremely active calendar of appointments for Country Director; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas.Provide information to experts and visitors, inform them about the status of their agreements e.g. changes in schedules and other plans Assist with accommodation and logistical problems (e.g.transport services) for arriving visitors,short-term experts logistical problems (e.g.transport during their assignment. Arrange, coordinate conferences and staff meetings and support external projects with eventOrganize visa invitations, and others necessary permits or documents for arriving expertsAssist in creating and maintaining a filing system for the administration and accounting departmentsCoordinate travel costs for staff and its project’s experts Assist the office in ordering and procuring office supplies Perform other duties and tasks as requested by GIZ management

Bachelor'S Degree, International Relations And Affairs, Diploma

High School Degree Certificate