Ruby Jia Email & Phone Number

Logan, Ut, Us

China Cooperative Academic Programs (Ccap) At Jon M. Huntsman School Of Business

Advise over 800 CCAP students on academic progress and graduation requirements, including major and general education requirements, prerequisites, GPA, and credit criteria, ensuring a clear path to successful graduation.Communicate regularly with administrative offices via email, delivering accurate, up-to-date information and support regarding course and major requirements.Coordinate with the Intensive English Language Institute, the Office of Global Engagement, the Registrar’s Office, and University Advising on student-related matters, facilitating registration for Spring, Summer IELI, and Fall semesters.Process transcripts and diploma printing, update students’ DegreeWorks Plans, and complete matriculation procedures efficiently.Manage graduation applications and academic action documents, ensuring accuracy and timely issuance.Fulfill requests for graduation verification letters and leave of absence.Enter, maintain, and update student academic progress in the CCAP internal tracking system, ensuring data accuracy and accessibility.Assist students in transferring from partner locations to the Logan campus, distributing transfer information, applications, and providing support related to translation, tuition, registration, housing, courses, orientation, and transportation.Plan and execute the Summer Program, overseeing budgeting, reservations, activity development, inter-departmental coordination, and local transportation for chaperones and students.Travel to China for advising and teaching, including one-on-one student advising, administrative meetings, new student orientations, transfer presentations, and classroom instruction.Design engaging newsletters, Christmas cards, and other marketing materials using Canva, including brochures and booklets to highlight Huntsman and USU programs.Contribute to student worker recruitment by developing assessment and interview questions and reviewing resumes and applications to identify qualified candidates.

Ucla Vice Chancellor Of Student Affairs Office

Managed the calendars of the Vice Chancellor and Assistant Vice Chancellor by liaising with Executive Assistants across various campus departments efficiently. Scheduled emails, sent meeting reminders, requested agenda items, and ensured the Vice Chancellor's punctuality by closely monitoring his schedule, reducing conflicts and rescheduling when necessary.Developed and implemented programs and services that have campus-wide impact on student growth development in higher education such as Chancellor's Leadership, Innovation, Networking, and Knowledge (LINK) Program.Coordinated important events and initiatives including the Senior Leadership Retreat, Senior Leadership Meetings, and the LINK Students' DC Trip by securing appropriate conference rooms, managing catering orders, creating run-of-show documents.Participated in evaluation of departmental programs and services, assessed student needs, provided written reports and evaluations on events, including conducting analysis of data from the LINK Program pre and post surveys to produce a detailed report to be shared with donors, providing valuable insights into program effectiveness.Developed ongoing training for Student Affairs organizational and divisional departments including Emergency Preparedness Training.Provided direct services and resources to students, including interpersonal advising, workforce readiness, and crisis management.Attended and facilitated department, unit, and campus partner meetings.Communicated Student Affairs goals and intentions and served as a liaison and resource.Used BruinBuy to purchase supplies for programs and Concur for expenses.Oversaw emergency supplies packing, maintained office inventory, and supervised 2 undergraduate interns.

Implemented evidence-based instructional practices to lead four weekly 50-minute discussion sections, facilitate students’ dialogues, respond to students’ emails, and host office hours to answer questions.Developed lesson plans, explained difficult concepts to students, prepared questions to stimulate classroom discussion, and summarized students' film observations to teach in sections.Revised the syllabus, managed BruinLearn (Canvas), and supported Professor Greenfield.Provided constructive feedback and grade students' papers and presentations based on the rubric developed by our teaching team to evaluate students' performance and enhance their learning outcomes.

Conducted pre and post surveys for the Chancellor's Leadership, Innovation, Networking and Knowledge (LINK) program, analyzing data and presenting reports to the Vice Chancellor and Vice Provost to inform program improvement. Coordinated and implemented emergency preparedness training on earthquake and active shooters for Emergency Coordinators across the Division of Student Affairs, ensuring the safety of the campus community. Maintained the Student Affairs Emergency Preparedness Website, and coordinated and led meetings with zone coordinators, fostering collaboration and establishing clear communication across departments.Delivered UCLA ONE workshops to students, helping them establish professional connections with UCLA alumni and advancing their career development.Conducted 11 LINK student testimonial interviews to gather compelling materials for donors, showcasing the impact of the program on student success and engagement.Supported recruitment efforts for the Executive Portfolio Administrator and Administrative Assistant position in the office by developing interview questions and rubrics, reviewing application materials, and providing feedback. Assisted the newly opened Basic Needs Center by outreaching to students, scheduling student staff, coordinating onboarding training, and creating resource guides. Managed the Vice Chancellor's administrative office tasks such as greeting visitors, answering phone calls, managing calendars, sending reminder and agenda request emails, creating dossiers and RSVP forms, researching student affairs services across 10 UC campuses, and sending mass emails using mail merge. Organized and supported student affairs events, including the LINK Alumni Networking Event, True Bruin Welcome Week, Transfer Bruin Day, All Staff meeting, Chancellor's engagement events, and Graduate/Professional Social. Conducted a five-year data analysis for Chancellor's Engagement, producing demographic reports and informing program strategy.

Jim Stigler’S Ucla Teaching And Learning Lab (Tall), Los Angeles, California, United States

Designed and executed a qualitative interview study, creating an interview script and conducting nine semi-structured interviews with novice programmers employing the Think Aloud Technique. Organized, categorized, and coded students' learning behaviors into five distinct patterns, which formed the foundation for subsequent analysis.Conducted an in-depth literature review in cognitive psychology encompassing Cognitive Load Theory, schema acquisition, mapping, and transfer to inform the theoretical underpinning of the research, which focused on understanding how novice programmers approach documentation and redesigning it in three ways to foster more effective learning of the R language.Developed rubrics for coding students' comprehension of the “shuffle” function in the R language, and collaborate with colleagues to establish a consistent coding framework, ensuring the reliability and validity of the study's findings.Piloted surveys involving intervention video transcripts, proofreading experimental (hands-on) and control (live-coding) conditions, testing study materials, troubleshooting technical challenges, and providing crucial feedback on instructional content.Coded qualitative data encompassing responses from 324 students in an analogical mapping study, offering insights into how students interconnect and coordinate multiple representations, such as text, R code, and data visualizations to make the instructional material better.Evaluated a computer simulation-based study that explored the long-term effectiveness of representation mapping interventions from a developmental perspective, shedding light on their potential impact on students' sustained learning.Contributed to the TALL's intellectual environment by participating in weekly lab meetings, presenting my findings in the lab, engaging with and providing constructive feedback on other researchers’ ongoing studies within the realm of developmental and educational psychology.

Managed and directed the Transfer Mentorship Program, a mentorship initiative serving over 300 transfer students. Oversaw all aspects of the program, including mentor-mentee matching, communications, and program evaluation.Supervised a team of three program coordinators, holding weekly meetings, setting expectations, allocating assignments, and providing guidance and support.Planned and executed a Transfer Mentorship Networking & Resources Fair, an International Transfer Students Community Space, and a Mental Wellness Workshop.Led planning efforts for events by communicating tasks, establishing timelines, monitoring progress, promoting events through various marketing channels, establishing partnerships with campus departments and external stakeholders to secure resources, and troubleshooting problems.Provided empathetic and culturally sensitive advising sessions to transfer students in crisis and student program coordinators, connecting them with relevant campus resources, advising on class planning, and offering tips on navigating the university.Conducted research and analyzed data from previous years to evaluate and drive continuous improvement.Assisted the Transfer Mingle, Burin Bound, and Transfer Graduation Celebration events, including tabling, setting up, checking in, and providing new transfer students with academic, housing, orientation, and direction information.

Ucla Recreation, Student Activities Center, Los Angeles, California, United States

Provided information for students and visitors about recreational facilities and student programs.Organized and monitored facility space reservations using Fusion and EMS Software to increase efficiency.Provided customer service by checking in students, being flexible and accommodating changes to meet students’ needs, answering students’ questions, supporting building maintenance, and patrolling the area. Assisted with regional and national sports games, events, and professional club practices, including site preparation, troubleshooting, and more.Created incident reports, managed conflicts, de-escalated situations, and responded to emergencies.

Ucla Transfer Center, Los Angeles, California, United States

Mentored new transfer students about class planning, de-stress their fear of university and introduced them to various resources at UCLA.Volunteered at the Transfer Mingle, Burin Bound, and Transfer Graduation Celebration events, including tabling, setting up the venue, checking students in, and providing newly admitted transfer students with academic, housing, orientation, and campus direction information.

Cecilia Rios-Aguilar’S Lab In The Ucla School Of Education & Information Studies

Conducted an in-depth analysis of 90 interview transcripts from Pasadena City College, culminating in the creation of a 24-page research paper. This paper delves into the interplay between cultural identities and major/career choices among Asian community college students. This work served as the capstone project for my Senior Research Project in Education.Employed Dedoose to code and analyzed 8 interview transcripts from San Diego City College. The analysis focused on understanding students' transitions from high school to community college, motivations for educational pursuits, and career goals.Applied the Guided Pathways Framework to explore how students navigated and utilized campus resources amidst the challenges posed by the pandemic.Leveraged the concept of funds of knowledge to investigate and developed targeted interventions for faculty members to nurture a sense of belonging and cultivate a strong STEM identity among students pursuing majors in STEM fields.Engaged in regular lab meetings to contribute to this collaborative research team and advocated equity and inclusivity in higher education.

Santa Barbara, California, United States

Advised college students and assisted instructors in class and outside class in algebra, college-level statistics, pre-calculus, and calculus to advance students’ mathematical knowledge and motivate students to achieve their goals.Built empathic relationships with students through listening, constructive criticism, and encouragement. Adapted to a variety of online platforms such as using Zoom, Pisces, and Google Meet to provide students with one-on-one assistance concerning their diverse learning styles and needs.

Santa Barbara County, California, United States

Led the Language Exchange Program and organized eight cultural events by contacting venues, creating tabling events and recruiting volunteers, and responded to constructive feedback to improve the program.Designed flyers and emails on Canva and Constant Contacts, and posted them on social media to increase students’ awareness of cultural diversity.Evaluated colleagues’ strengths/weaknesses based on their competencies and personalities to determine their roles, and created a Peer Advisor Manual to train future student leaders.Organized a system for checking students in, classifying their files, connecting them to their corresponding advisors, advising students about timelines, events, and locations, and sharing campus resources to them.

Santa Barbara, California, United States

Designed more than 20 Instagram posters on Canva for social media campaigns on "Everything you need to know to study abroad” and "Things you didn't know about study abroad".Tabled during the Vaquero Resource Event and Bookstore Halloween Event to inform students of various study abroad, including courses that are offered, application deadlines, and financial aid on different programs.Filmed Study Abroad advertisement with colleagues on campus lawns and in the studio.

Santa Barbara, California, United States

Planned and organized events strategically, including a culture cafe, a food fair, a soccer tournament, and a prom with the marketing committee by searching for venues, preparing decorations, negotiating to resolve conflicts, calculating budgets, and creating flyers to promote events.Tabled on campus to promote the program and six social events to advocate for diversity and a sense of community.Interviewed new ambassadors with the human resource committee during the recruitment.Supported international students during orientation week by providing information and scanning documents for them.

Santa Barbara County, California, United States

Taught foreign students about the essentials of spoken and written Chinese characters through the study of vocabulary, the Pin-Yin system, and grammar, and demonstrated cultural presentations.Graded students’ homework and exams, gave dictations and oral tests and provided feedback.

Los Angeles, California, United States

Facilitated students’ transfer process from Kaplan to a community college and answered their questions.Created PowerPoints in both Chinese and English to provide clear instructions about transfer preparation materials.Contacted Community Colleges to collect information for students from diverse backgrounds.Organized social event calendars, schedules and checklists for international students to integrate into cultural activities and promote a sense of belonging and inclusion. Developed video content about Kaplan to Community College Pathway and participated in the shooting.

Master Of Education - Med, Student Affairs In Higher Education, 3.98

Activities and Societies: Master in Student Affairs Intern at UCLA Vice Chancellor of Student Affairs Office Master in Student Affairs.

Bachelor'S Degree, Psychology Major, Education Studies Minor, 4.0

Activities and Societies: Carolyn D Smith Award for UCLA Education Majors and Minors Research Assistant at Dr. Jim Stigler’s UCLA Teaching.

Associate Of Arts - Aa, Psychology, 4.0

Activities and Societies: 2019-2020 Outstanding International Student Honorarium Award Peer Advisor & Language Exchange Program Intern.