Ruby Velez Email & Phone Number

United States

New York City Metropolitan Area

Greater New York City Area

Hire, train and supervise staff in the US and abroad.Oversee workload for quality control department. Manage administrative tasks such as reimbursement approvals, communication with stakeholders, calendar and vacation management. Ensure accounts payable transactions are appropriately reviewed for quality control before being approved, not just for vendors but payroll, health insurance, and other confidential payments. Approve and reconcile payroll for multiple countries in multiple currencies after reviewing for accuracy.Manage cash flow and facilitating transfers between accounts, both domestically and internationally. Established routine, frequent conversation among my team of people in the U.S. and abroad to identify when to share work tasks to reduce staff burden and maximize efficiency. Utilize Salesforce, various mobile banking sites, E-Trade, MPESA mobile money, Fresh Desk, G Suite, Beyonic, Bamboo HR, Greenhouse and other databases.

Greater Boston Area

Performed accounting functions including managing AR/AP, reconciling monthly bank statements and responding to billing inquiries for various bookkeeping clients - primarily nonprofits and local small businesses, utilizing Quickbooks and Salesforce.Achieved enhanced income inflow and brought AR levels to the lowest they had ever been for two of our largest clients.Involved in event planning including permits and vendors.Office management including social media management,calendar management, and community engagement.Assisting small community groups in completing their 501(c)(3) tax exemption process.Contributed to expanding activities, allowing the organization to take on new clients, thereby enabling Eastie Now to offer more free services to local, small, not for profit organizations in need.

Greater Boston Area

Worked on long term assignments with various institutions such as:• Hebrew Rehabilitation Center for Aged - Administrative Assistant to the Vice President, Nursing & Clinical Services• Blue Cross, Blue Shield of Massachusetts - Executive Assistant to Senior Director of Supplier Diversity & Corporate RelationsProvided meeting planning, calendar management, and travel coordination for executives.Served as the first point of contact for stakeholders including calls, emails, and mail services.Edited, maintained, and distributed Policy and Procedure manuals, prepared and managed invoices. Prepared print and multimedia presentations for executives, as well as logistical management.

Worked on long-term assignments with institutions such as: • ING Financial Markets - Electronic Distribution Assistant• Lazard Freres, Inc - Evening Receptionist • Bear Stearns & Co. - Executive Assistant to Presentation Center Management TeamMaintained printers and managed supplies for the Word Processing Center.Performed administrative tasks such as calendar management, analyzing and creating reports for use by management, filing, project management, and screening calls. Tested and created new policies with the Presentation Center Manager. Event planning for new banker orientation with Presentation Center.Negotiated customer service issues on behalf of bankers as needed.Managed databases and documents on websites as requested by analystsUtilized custom software to post financial market research to various vendor and financial websites. Operated switchboard, arranged shipment of documents and pitch books, delivered bankers’ documents as needed.

Greater New York City Area

Greater New York City Area

• Mobilized communities around parks, organized special events and encouraged volunteer activities in parks.

Greater New York City Area

• Processed new applications, and informed interested parties about group benefits. • Mediated disputes between oil companies and members.

Religion

Activities and Societies: Phi Theta KappaAs a student in the Honors Institute, I had the opportunity to attend conferences where I.

Education record

As a student at CUNY-Hunter College, I had a focus on mythology and religion.