Ruka Jiao Email & Phone Number

Shanghai, China

中国 上海市 静安区

Joined as the First Employee/Founding Member/Senior Management Personnel in Shanghai for Tiger Global Management, reporting to global partner. Worked as Office Manager, led the project of Shanghai entity/office set-up, managed and supervised all the operation matters to keep the office running smoothly.Worked as Executive Assistant to global partner, provided daily supports to him. - Worked as Office Manager:1) Project Management and External/Internal Communication: led the project of Tiger Global Shanghai entity/office set-up, including external communication with senior government officials on behalf of Tiger; internal communication with senior management/different departments in HQ (New York Office); in charge of office space/vendor selection, business license registration, office leasing and decoration; updated daily project reports.2) Office Budget and Supply Management: managed office budget, prepared monthly expense reports and completed monthly vendor payments. In charge of office purchasing and managing office supply. 3) Management and Supervision of all the Teams and Facility: collaborated with departments in HQ and supervised all the teams to ensure the office run smoothly and efficiently. Including supervised all the teams like lawyer team, HR team, Finance team, local IT team and vendors of landlord, travel, car rental, office cleaning etc.;I was also in charge of office facility maintenance and management. 4) Compliance Reports Preparation and Company Seal Management.5) Employee Engagement/Travel&Expense Management.- Worked as Global Partner's Assistant, mainly responsible for his daily supports, including:calendar/meeting/appointment managements&arrangements; maintained long-term relationship with external/internal parties; board meeting/presentation/research report preparations; contact list maintenance; travel/visa arrangements; expense reimbursements; stood by anytime for the other duties or urgent tasks as assigned.

中国 上海市 静安区

- Worked as General Manager's Executive Assistant:1)Project Management and External/Internal Communication:Worked as key person in project team for Security Joint Venture (SJV) establishment in Shanghai, which was one of the most important projects in Macquarie Group. Including communication with government officers & senior managements in HQ to organize all the project related meetings/tours/company visits; Prepared for board meetings and took the meeting minutes. In charge of the reception of senior managements in HQ and important visitors from government.2)Responsible for Analyst Marketing in China Mainland:Provided logistic supports to analysts during the events (meeting venue booking; food/restaurant booking; flight/hotel booking; car arrangement; translator arrangement; setting up calls; printing material preparation; schedule monitoring; sending confirmation email to clients; sending mobile schedule and invites to analysts and sales floor.).3)General Office Management, Organization and Maintenance:- Worked with HR and third-party vendor to coordinate interviews/assessments, recruiting, on-boarding/departure process and visa application.- Worked with Legal/Compliance to renew office’s license. Completed annual inspection/annual report requested by CSRC. Managed company seal and kept the recording.- Worked with IT and Finance team on related issues to keep office running smoothly.- Managed office supply, did related purchasing and completed all the payments.4)Employee Travel&Expense Management：- In charge of diary management, meeting organization, business travel arrangement, and expense reimbursement for 14 analysts of Shanghai Equity Research team.

中国 上海市 陆家嘴

- Worked as admin associate, in charge of general office operation, including:1)In charge of investment professionals’ travel arrangements.2)Important visitor’s reception and meeting room management.3)Company activities and events organization (half day sports, family day, B-day party, charity activity, celebration activity, first aid course, annual dinner etc.).4)In charge of office purchasing and managing office supply.5)Managed all the office-related invoices and payments.6)Confidential agreements and gift records filing.7)Preparation of authorized signatories’ changes and annual inspection required by banks.8)Worked with HR in HQ preparing on interviews/assessments, recruiting, on-boarding/ departure process.