Rukhsar S. Email & Phone Number

Dubai, Ae

Abu Dhabi Emirate, United Arab Emirates

United Arab Emirates

Dubai, United Arab Emirates

Australia

Doha, Qatar

Dubai, United Arab Emirates

• Manage logistics team in delivery of operational and transportation logistics for cast, International participants, and FF&E services for Dubai Expo 2020.• Liaise with logistic service providers and vendors to ensure fulfilment of transportation needs.• Responsible for team member training, performance management and compliance withcompany and client (Expo) policies and procedures.• Work alongside show callers and event programming in Control Room to substitute Managers at times to communicate transportation status and or reschedule movement in real-time.• Supervised three Junior Coordinators and 16 Logistics crew coordinating the load in, operations, and load out of events conducted at Expo 2020.• Collaborate with departmental planning and administration matters, execute day-to day operations ensuring assigned responsibilities are delivered on time and to the highest standards.• Organizing and managing inventory, storage, and transportation. • Analysing and optimizing logistical procedures. • Reviewing, preparing, and routing purchase orders and managing petty cash. • Sourcing and purchasing equipment for the operations team and ensuring safe and timely pick up and delivery of shipments.• Assisting other operational roles as required – logistics, catering, transport, site set up• Assist with Health & Safety training, stage briefings, wind readings and toolbox safety meetings to other Functional Areas within DAE• Roster Management - Administer all staff rosters for 25 Logistic team members

Dubai

My scope of work included leading all the non-academic functions of the school including HR, Admin, Finance, Procurement, IT & Transportation. Led and managed a team of over 22 Members.• EA to Principal / MD - Controls and manages diary, Calendar and associated logistics for Principal / MD. Prepares and collates relevant paperwork before meetings. Updated spreadsheets and created presentations to support executives and boost team productivity. Processed travel expenses and reimbursements for executive team and senior management group. • Leadership & Strategy - Attend Senior Management/Leadership Team & committee meetings with Principal and Britus Education. Negotiate and contribute towards strategic decision making within school's Senior Management/ Leadership Team. • Financial Resource Management - Evaluate information and consult with the Principal & Finance to prepare a realistic and balanced budget for school activity. ·Propose revisions to the budget if necessary, in response to significant or unforeseen developments. Handling accounts receivable and Payables. Maximize income through lettings and other activities. Controlled costs to keep business operating within budget and increase profits.• HR & Administration Management - Onboarded new employees with training and new hire documentation. Maximized performance by monitoring daily activities and mentoring team members.Procurement of all Academy equipment & resources. Line management of all non-teaching staff including the office and administration, janitorial and cleaning, catering, school nursing, pupil support, technical and ICT support staff. • Key Achievements – Increased student enrollment by 10% by introducing Sibling Discount & Referral discount approved by KHDA• Established new key partnerships with Catering, Uniform, MEP & Transport Company, resulting in a 15% increase in annual revenue

Mumbai Area, India

 Effectively managing the overall administration function (i.e. travel, telecommunication, courier services; guest houses, accommodation, Security Management, Housekeeping, Canteen Services, Pest control , data cards, rim connections for all employees and visitors as per company policy) Ensuring availability of uninterrupted communication and transportation services Maintenance of records / related documents to ensure effective & efficient operations  Coordinating for services necessary in corporate events / functions Identification and development of cost-effective and quality service providers for the facilitywith consideration of corporate standards.  Assisting Human Resource in tasks such as taking attendance, communicating official holiday dates and other office correspondence, etc. Supervising purchase of stationery and printing stationery materials like letter head, paper and visiting cards, ID cards etc. Vendor selection and evaluation of routine vendors Handling accounts receivable and Payables

United Arab Emirates

Juggle multiple projects at once, prioritize tasks and communicate effectively with my colleagues.• Processed travel expenses and reimbursements for executive team and senior management group.• Organized and coordinated conferences and monthly meetings.• Screened calls and emails and responded accordingly to support executive correspondence.• Supported business and hospitality needs of corporate partners and staff during meetings and company events.• Handled confidential and sensitive information with discretion and tact.• Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time

S.S.C, Entire Schooling

B.Com, Commerce

H.Sc, Commerce