Rupal Jain Email & Phone Number

Mumbai

Managed the entire HR function for Head Office & Overseas and certain centralized activities of the Plant as well with a team of 2 reportees based at the Corporate Office i.e. 1 Executive HR & 1 Executive Admin. Have done hiring for Top Management Level Key positions within the organization i.e. Plant Head, CFO, Head - Regulatory Affairs, VP Business Development & Project Management, Managing Director & Country Heads for Overseas locations. 1. Manpower Planning & Recruitment 2. Induction3. HR Policies & Processes4. Leave, Attendance & Statutory Compliances5. HR Operations 6. Employee Engagement7. Rewards & Recognition 8. Performance Appraisal & Setting of KRA /KPI9. Trainings10. Attrition Analysis & Retention11. Exits & Full & Final Settlements

Mumbai Area, India

Started up the HR Department & have been responsible for setting up and managing the HR function for 12 Outlets plus the Factory, Central Kitchen and the Head Office with a team of 3 HR members. Played a vital role in starting up 5 new outlets in Mumbai. 1. HR Policies & Processes: Formulation of HR Policies & Processes as there was no HR Department before I joined. 2. HR Planning: Planning Human resource requirements in consultation with the heads of the department.3. Organization Structure: Establishing a proper Organization structure.4. Recruitment & Induction: Managing complete recruitment cycle for sourcing the best talent from diverse sources like naukri.com, employee referrals etc. Induction of new entrants to familiarize them with the company culture, values, policies, processes and assist them in understanding their roles and responsibilities. 5. Performance Management: Annual appraisal to evaluate the performance of employees and linking to annual Increments & Promotions.6. Employee Relations: Handling employee grievances, interacting with employees solving their queries while on my visits to various outlets. 7. Compensation & Benefits: Working out compensation plan & policies.8. Time Office and Payroll: Ensuring proper upkeep of time office related records. Responsible for final settlement input & payroll input to hold salaries of employees who have not served their notice period.9. Statutory Compliances: Ensuring proper adherence of statutory compliances (PF, ESIC, Investment Forms, Salary Registers, Factory License, Shop & Establishment license etc.)10. Fun @ Workplace: Organized picnic & sport recreation like a cricket match once a year.11. Exit Formalities: Conducting Exit interviews of leaving employees, analysis and action plan for retention.12. MIS Management: Preparing MIS Reports like Recruitment tracking sheet, Employee Referral Sheet, Monthly Input Sheet for payroll etc.

Mumbai Area, India

Had been a part of the pre-opening Team & solely responsible for setting the entire HR function. 1. Recruitment: Ensure right recruitment at right time as per recruitment plan & budget. a) Screening profiles: through consultants, portals, references etc.b) Interviews: Coordination & conducting preliminary rounds of interview.c) Vendor Management: Identifying, collaborating & managing vendors.d) Pre & Post Joining Formalities: Offer negotiation, Offer drafting, issuing appointment, confirmation & increment letters. e) Documentation: To record & validate the documents i.e. ERF, JD etc.f) Induction: Managing joining formalities.g) Contract Staffing2. Attendance & Leave Management: Handling monthly attendance & maintaining leave cards.3. HR Operations: Formal Correspondence to Employees – Appointment, Confirmation, Increment, Experience, Warning Letters, Holiday & Birthday Lists, Investment Declaration, Policy Memos, Bank Correspondence etc. 4. Performance Appraisal: Confirmation & Salary revision reviews & Rewards.5. Statutory Compliances: Ensuring proper adherence of statutory compliances (PF, ESIC, Investment Forms, Salary Register)6. Employee Engagement: Handling employee grievances, employee internal communication via Emails, Chat & News Letters, surveys etc.7. Payroll: Coordination with payroll & providing monthly payroll input.a) Issuing salary slips & salary cheques.b) Handling employee queries relating to payroll.c) Preparing F&F Statements.8. Exit Formalities & Retention Strategy: Exit, Charge Handover & PF Withdrawal Forms. 9. Administration: Biometric Registration, ID cards, Visiting Cards, opening of Bank accounts.10. MIS Management: Preparing MIS & Business Unit Reports like Recruitment tracking sheet, Vendor payment sheet, Monthly Input Sheet for payroll, HRIS etc.

Mumbai Area, India

Clients Handled: BFSI / Media / OthersExternal Clients: Kotak Securities, Anand Rathi, Dawn day Securities, TATA AIG Insurance, Make My Trip.com, Sudarshan Chemicals, Diffusion Engineers etc...Internal Clients: Times OOH, Times 360, Times Jobs, Bennet & Coleman Co. Ltd. Job Profile: 1) Responsible for independently handling the entire Andheri branch.2) Team Management: Responsible for handling a team size of 3 – 4 Recruitment Executives for end to end recruitment cycle of Junior, Mid & Senior Management positions.3) Apart from team handling, also responsible for individual recruitment for Mid & Senior Management positions.4) Conducting interviews & Salary negotiations for internal as well as internal client hiring.5) Induction: Conducting induction for all the new joinees across the 3 Centers in Mumbai - (Andheri, VT & Vashi).6) Client Management: Interacting with clients on regular basis for generating & understanding the business requirements & providing timely service delivery.7) Responsible for allocating & briefing the business requirements to my entire team.8) Responsible for Training the team members on Screening skills, & Sourcing CV’s through portals, etc.9) Short listing & Submission of Resumes to the client.10) Database Management: To ensure development of quality database of corporate and candidates.11) Sourcing database through various job portals, placing advertisements, screening the databank & networking with the existent candidates. 12) Conducting reviews & Team Meetings.13) Making & Maintaining Reports and keeping a track of all business correspondence.

Mumbai Area, India

Clients Handled: BFSI / Telecom / Retail / OthersABN Amro Central Enterprise Services Pvt. Ltd (ACES), E-Serve (Citigroup), First Source, Electronic Data System (EDS), RSM Mc Gladrey, Trinity, WNS, Spanco, Ugam Solutions, HDFC Bank, UTI Bank, IndusInd Bank, HDFC Standard Life Insurance, Kotak Life Insurance, India bulls, India Infoline, ASKRJ Securities, BenQ, Avaya Global Connect, Tulip IT, Century Ply boards Ltd., Pantaloons, Tara Jewels, Rose, Hoya, ICFAI, Doctor Wood Marketing, etc..Job Profile:1) Handling Domestic Non – IT Recruitments for Junior, Mid & Senior Management positions.2) Understanding the Client and their requirements thoroughly, and successfully recruiting professionals for the same within a stipulated time frame.3) Locating suitable candidates through various job portals, placing advertisements, screening the databank & networking with the existent candidates.4) Screening & Short – listing suitable profiles as per the client specifications.5) Conducting Telephonic or Personal Interviews with potential recruits to ascertain their suitability and assessing them with respect to their personality, communication, potential, attitude and getting preliminary information regarding salaries, availability etc.6) Formatting or Modification of short-listed resumes, to suit the client requirements.7) Submission of Short-listed profiles to the client & scheduling Interviews of the candidates short - listed.8) Coordinating Client Interview & briefing the candidate before the interview.9) Follow up with the client and candidates, subsequent to candidate joining the organization.10) Ensuring preparation and submission of fee bills to clients.11) Updation and maintenance of database.12) Updation of Daily MIS Report.13) Leading the team and handling responsibilities in absence of my senior.

Mumbai Area, India

Job Profile:1) Responsible for International Hospitality Recruitment for U.K.2) Understanding the client & their requirements thoroughly.3) Locating suitable candidates from the hotel industry through the following means: a) Placing Advertisements as per U.K. client requirements b) Screening the Databank c) Networking through existent candidates.4) Preliminary Screening & Short-listing of suitable candidates. 5) Conducting Initial Interviews of short-listed candidates through personal & telephonic interviews.6) Counseling and Orientation of necessary information to the candidates.7) Assessment and Registration of the candidates by mapping the job requirements with the candidate’s profile.8) Updating & Maintaining the WX – Search Software.9) Documentation of all their necessary formats & Reference Letters.10) Mediating between the candidate and the client where necessary.11) Recommending suitable candidates for assignments.12) Scheduling of final Interviews for the clients.13) Providing Training to the new Joinees.

Pgdhrm, Human Resources Management/Personnel Administration, General

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