Rupal Wemyss Email & Phone Number

Perth Cbd

I'm currently overseeing a number of projects as part of the Statewide Economic Recovery Program for the Heritage and Property Services Division at DPLH.Deliverables:• Lead and oversee all aspects of project development and implementation across a portfolio of highly complex multi-disciplinary projects, including preparing business cases and overseeing the production of project collateral. Establishing appropriate governance, identifying, allocating and managing resources• Develop and implement strategies and tools for the continuous monitoring and evaluation of projects, including risk and contingency management, benefits realisation and project impact measuresMeet reporting requirements to senior stakeholders including the Department of Premier and Cabinet and Treasury• Manage interdependencies and coordination across projects to ensure that information relating to project deliverables, risks and issues are effectively communicated between stakeholders• Lead and manage project teams, including internal and external project staff, to deliver all key project milestones and outcomes• Manage stakeholder relationships through effective communication, negotiation and issues management to ensure stakeholders are engaged throughout the project and project deliverables are met• Provide expert advice and information to stakeholders on emerging project issues and present recommendations to support project delivery in line with established plans, budgets, timeframes, policy objectives and other project priorities• Identify and define major strategic issues and integrate diverse stakeholder interests with the Government’s broader agenda to inform the development and prioritisation of project initiatives and to proactively understand and mitigate risks• Foster collaborative and mutually supportive relationships with senior leaders and stakeholders, assess cross-functional project team capability, provide coaching, training and support to enhance project capability

Perth, Australia

I had an amazing 18 months introducing Activity Based Working to this fantastic, progressive Government Agency of 800 people. We've made incredible leaps in our technical and people ability to deliver our services with real versatility and empowering our staff to be able to choose their work settings whether that be in the office or elsewhere. The resulting savings to Government are another reason this way of working is what we should all be doing! This Project was driven through sub-projects in ICT enhancement, Change Management and an interior office Fit Out of 7,000sqm. that were also in my remit.Deliverables:• Lead the organisation through the implementation of ABW from project development, creating a vision, strategy and roadmap for achieving a successful outcomeEngage with the Corporate Executive and Director level peers to ensure that the project deliverables are in line with the Agency’s values and strategic direction• Lead and manage a team of staff, consultants and cross-Agency partners with clear direction, ensuring teams have the right tools and environment to complete their tasks successfully and safely• Establish a governance structure, facilitate a Project Control Group, Working Groups and Committees providing clear roles and escalation pathways• Nurture key relationships to ensure all interdependencies such as ICT and space saving programs are met. Lead and engage the organisation in a detailed Change Management program including project communications• Conduct extensive consultation and negotiation with internal and external stakeholders to engage, inform and consult. Seek and interpret professional advice and use this to make strategic decisions and assess risks• Manage contracts, procurement and budgets, monitoring performance and expenditure to maximise value• Review tasks and timelines, monitor plans and risks to ensure schedules are met• Provide regular project progress updates to all stakeholders

Perth, Australia

I've had the privilege of managing multiple projects on the fantastic new Perth Children's Hospital Project, which is a world class facility for the children of WA. My role has involved managing the implementation of new and existing ICT hardware, software and networking infrastructure as well as working with stakeholders and business partners to ensure a safe and efficient decommissioning of Princess Margaret Hospital within strict time constraints.Key Tasks:Manage the installation of new and existing ICT hardware and software at PCH Manage a team of technical staff, business analysts and support staff with clear direction, ensuring all staff have the right tools and environment to successfully and safely complete their tasksReviewing tasks and timelines, monitoring plans and risks to ensure critical paths are met Conducting extensive consultation and negotiation with internal and external stakeholdersPeriodically reviewing outcomes with hospital staff to ensure the end product will be fit for purpose, ensuring changes are tracked and cascading changes to other managers as appropriateProducing Project documentation such as Project Plans, Implementation Strategies, Briefing NotesReporting on project progress using QuickBase, producing reports for upward and outward reportingSeeking and interpreting professional advice and translating this to decision makersFacilitation of Working Groups and Committees providing clear direction, roles and governanceContract, procurement and budget management, monitoring performance and expenditureCo-ordinating sub-projects during each phase to ensure the team is fully deployed on relevant tasks and projects are completed sequentially, on time and within budget

Reporting to the Principal Project Lead, I managed stakeholder engagement and communications on the Technology Refresh Project. The aim of the project was to upgrade every WA Health computer from Windows XP to Win7 and this was a huge success. Key tasks:Consult with key stakeholders to ensure their requirements and concerns with respect to the roll out of Windows 7 upgrades are brought to the attention of the project teamManage requirements within the parameters of the project – analyse requirements, formulate options, implement solutionsPrepare and issue TRP related communications and briefingsContribute to the overall project plan, focusing on activities that require close liaison with key business stakeholdersReview and monitor project activities to ensure impact on stakeholders is managed and coordinatedProvide advice, support and assistance to internal and external stakeholders on the development and implementation of the project

Mtv Studios, London, United Kingdom

Reporting to the VP of Planning & Design, I managed several large scale building and change projects at a number of MTV sites in London and Ireland. This included a high profile (£multimillion) redevelopment of over 50,000 sq ft of studio space into office space and a significant re-structure of production and transmission suites. I obtained my Prince II practitioner qualification during this time.Key tasks: Plan building projects from conception with MTV decision makers. Prepare scopes and timelines and feed these into design briefs, tender documents and project plansAppoint project team professionals e.g. Architects, M&E consultants, H&S advisers, Quantity Surveyors and Main Contractor via a tender processConduct in depth consultations with stakeholders and project consultants to establish critical issues, agree processes, methods and logisticsIssue tenders for works and manage the tender/bid processContract management, cost control, approving/escalating variation requests, compliance with planning requirementsConduct project progress meetings and resolve issues as the interface between the business and the project consultantsCommunicate all material project information to various parts of the business and external contacts e.g. local govt planning officersProvide regular progress reports to Senior ManagementSide projects included: office space acquisitions, fit outs, staff relocations, dilapidations, comms rooms and catering facility builds

London, United Kingdom

Reporting directly to the MD, this was a complex role co-ordinating a number of operational activities in a rapidly expanding software company. Key achievements include setting up a satellite office in London and fully project managing a major office move in multiple phases - with full responsibility for all aspects from staff consultation and design concept stages through to completion and implementation of new processes. Also set up regional offices in Paris and Madrid.

London, United Kingdom

Reporting to the Operations Director, this was a hands-on facilities management role. The majority of the first year was dedicated to fully refurbishing the public areas of The Chamber from design and tendering stages through to completion with full budget control and project management - whilst ensuring that the Facilities function continued to run smoothly.

London, United Kingdom

I was recruited to take on full office management responsibilities and utilize my project management skills. I managed several large refurbishment and relocation projects in addition to ensuring the smooth running of the office.

London, United Kingdom

I joined the Civil Service as an administrative officer and achieved a number of promotions to become a member of the senior management team of the largest County Court in the country. I had people-management experience of up to 15 staff and spent the final 8 months successfully project managing a major building refurbishment at the Court.