Ruta Heming Email & Phone Number

Montgomery, Alabama

• Provide vital administrative assistance to the COO/CFO, ensuring the accuracy of show contracts, insurance policies, and payments.• Manage financial statement distribution to ensure prompt receipt of payments, optimizing cash flow for the company.• Compile detailed analytical reports for the Marketing Manager, offering valuable insights for strategic decision-making.• Support the Show Manager in meticulously planning and executing industry trade shows to ensure optimal customer satisfaction.• Maintain meticulous ad and editorial database, ensuring accuracy and currency of information.• Oversee comprehensive planning and execution of the company's trade show participation for brand visibility and lead generation.• Facilitate booth reservations and organize travel for diverse trade shows, optimizing efficiency and cost-effectiveness.• Deliver meticulous proofreading support to the Circulation Department, specifically tailored for marketing materials, ensuring polished and error-free publications.• Execute the filing of copyright notices with the United States Copyright Office, safeguarding the company's intellectual property rights and ensuring legal compliance.• Represent the company with professionalism at industry trade shows, ensuring consistent promotion of the brand image, enhancing its market reputation, and fostering positive connections with potential clients and partners.

Methwold, Norfolk, United Kingdom

• Utilized Sage, SnowdropKDS, KobolTAS, and SAP software platforms to efficiently manage multifaceted responsibilities encompassing human resources, accounting/payroll, stock control, and management analysis.• Assisted in payroll administration, including data entry, verification, and processing of employee compensation.• Documented Nitrogen consumption in an Excel database, aiding the Finance Department in scrutinizing an expenditure of approximately $1 million.• Implemented a structured process for scanning, organizing, and archiving sensitive personal data files, including confidential medical records, for the Human Resources Department.• Maintained an Excel-based system to systematically track annual vacation schedules for 250+ employees, providing comprehensive labor availability insights to the production team.• Spearheaded travel expense reporting for the Senior Management Team, following the company's policies and procedures.• Orchestrated the General Manager's weekly schedule and monthly briefings with a keen focus on discretion and diplomacy, ensuring seamless coordination and professionalism in all interactions.• Assisted the Finance Department by compiling weekly absence statistics in absence of a Human Resources Advisor, ensuring continuity of operations.• Ensured the accuracy of external site visitor information, prepared data, and assembled materials for site tours.• Managed the allocation of lockers for 190 employees utilizing an Excel-based database system.• Developed compelling PowerPoint presentations for site briefings, elevating communication efficacy and engagement.