Ruth Alstrom Email & Phone Number

Anchorage, Alaska, United States

Anchorage, Alaska, United States

Anchorage, Alaska Area

• Professionally answers all incoming calls; route accordingly.• Multi Task three job positions in the Office Department. • Greet guests in a professional, friendly, and hospitable manner; assist guests with questions or direction as necessary.• Manages the reception area in a safe manner to provide effective service to guests, clients, and employees.• Assists with the training and supervision of the Office Administration Department; coordinate department activities to ensure all relevant tasks are completed with high levels of internal and external customer service, accuracy, and professionalism to include:o Courier service.o Guest assistance.o Mail service.o Bank deposits.o Phone inquiries.o Break room, meeting room, and supply room organization/cleanliness.o Copiers stocked with paper.o Phone list updates and distribution.o Petty cash• Assists with and direct staff with miscellaneous clerical duties (e.g. photocopying, faxing, filing, and collating).• Re-stocks paper, kitchen supplies, office supplies, etc. as needed.• Maintains mailroom and postage systems. Ensure postage meter has adequate funding.• Assists with maintaining office directory and calendar.• Performs courier services as needed.• Handles requests for information and data.• Prepare sand modifies documents including correspondence, reports, drafts, memos and emails.• Schedules and coordinates meetings, appointments and travel arrangements for team members.• Prepares schedules and agendas for meetings. Record, compile, transcribe and distribute meeting minutes.• Works in a constant state of alertness and in a safe manner.• Perform other duties as assigned.

Anchorage, Alaska Area

• Maintain front office desk and communal work areas (production room, break rooms, conference rooms, visitor waiting area).• Track visitor sign-in sheets upon individuals’ arrival and departure. • Open and close visitor area per Company standards (lock drawers, turn off lights, clean/disinfecting, etc.). • Assist with miscellaneous clerical duties (e.g. photocopying, faxing, filing, and collating).• Ensure postage meter has adequate funding.• Prepare postage allocations for each subsidiary, monthly. • Stamp outgoing mail using the postage machine.• Maintain office directory and calendar.• Handle requests for information and data.• Assist Managers and departments on a variety of clerical, administrative, and/or project related tasks.• Resolve administrative problems and inquiries.• Respond verbally or in writing to routine inquiries.• Prepare and modify documents including correspondence, reports, drafts, memos and emails.• Coordinate and set up travel arrangements for team and Board members.• Prepare schedules and agendas for meetings.• Record, compile, transcribe and distribute meeting minutes.• Open, sort and distribute incoming correspondence.• Coordinate maintenance of office equipment.• Coordinate and maintain petty cash.• Perform daily interoffice, post office, bank, and errand courier services as assigned. • Prepare daily bank deposits as assigned. • Assist in the ordering, receiving, stocking and distribution of office and break room supplies. • Set up and clean-up for events and meetings.• Assist in ensuring end of the month Company cash is counted, gather bills for billing statements, order ink for office machines, read office machine meter, assist with purchase and inventory of art work. • Cover Receptionist duties as needed; professionally answer all incoming calls; route accordingly.• Assist employees in completion of expense reports.• Work in a constant state of alertness and in a safe manner.

Anchorage, Alaska Area

•Performs administrative and office support activities for multiple supervisors•Managing calendars•Making travel for Executive Branch•Meeting and event arrangements•Answer incoming calls, determine purpose of call and transfer call•Receive, sort and distribute mail•Maintain front desk procedures including contact information, directions and frequently requested company information•Order and maintain clinical and office supplies•Preparing business correspondence, typically using Microsoft Office (Word, Excel, PowerPoint, Access, Outlook)•Petty Cash for the Governors Office

Anchorage, Alaska Area

•Perform daily interoffice, post office, bank, and errand courier services as assigned.•Prepare daily bank deposits.•Assist in the ordering, receiving, stocking and distribution of office supplies.•Check paper status, office, conference rooms, and kitchen supplies to see if they need to be straightened up or restocked.•Assist Office Manager and other managers with other related clerical duties, such as photocopying, faxing, filing, scanning and data entry projects. Type memos, correspondence, reports and other documents. •Set up and clean-up for events and meetings.•Arrange travel and accommodation for employees and Board Members as needed.•Ensure office machines are fully stocked daily.•Ensure break room, and Company utensils are cleaned and put away.•Serve as back up for Receptionist as needed; ensure lunch hour and breaks are covered.•Purchase and package office supplies for Calista Bethel Office.•Serve as back-up Office Manager; ensure end of the month company cash is counted, gather bills for billing statements, order ink for office machines, read office machine meter, assist with purchase and inventory of art work.•Work in a constant state of alertness and in a safe manner.•Perform other duties as assigned.

Anchorage, Alaska Area

•Meeting and greeting clients•Keeping the reception area clean •Answering and forwarding phone calls•Screening phone calls•Sorting and distributing mail •Order office supplies online•Handling petty cash.