Ruth Chinke Email & Phone Number

Nigeria

•Processing and managing the global operations invoices for payment and for book keeping.•Overseeing and monitoring expense report uploads and other financial entries relating to organizations activities in Nigeria, Pakistan, and the U.K•Maintaining close communication with the organization’s outsourced accounting firms located in Nigeria, Pakistan, the U.K., and other locations as need be.•Assisting in the preparation of financial reports, and cash projections for Nigeria and U.k.•Reconciling bank and general ledger accounts for both U.S. and non-U.S. entities.•Providing support during monthly payroll processes.•Monitoring bank accounts and ensuring timely upload of payments to banking app.•Assisting with annual audits in the U.K., Nigeria, Pakistan, and other locations as required.•Participating in the annual budgeting process and semi-annual re-forecasting process for the organization’s U.K. and other non-U.S. global entities.•Serving as a primary back-up for U.S. accounting functions, to support when needed.•Handling any other financial tasks requested by the Controller.• Using Sage Intacct, Concur and Transfermate accounting and finance softwares to facilitate the efficiency of financial services provided in the finance department.• Giving resourceful advice to improve productivity in operations.

Nigeria

•Managing 12 implementing partners on the SLOC project in reviewing their financial reports and ensuring their compliance to the project’s Memorandum of Understanding and donor guidelines.• Providing support in reviewing 100 partners reports and reconciling their balances monthly, on the Women’s Voice and Leadership project.• Supporting in capacity assessment of implementing partners for selection and for granting.• Ensuring proper review of documents and right coding of expenses before they are processed for payment. • Preparing monthly and yearly management reports for decision making and donor reports.• Preparing concept notes, organizing tailored capacity building, trainings, and mentoring visits for partner organizations.• Attending to and responding to internal and external audit requirements.• Working with the Head of Finance on long term and short-term to prepare budgets, forecasts, and financial plans that feed into the organization’s consolidated plans.• Providing financial support to fundraising for the organization.• Monitoring staff advances, retirements, and daily Posting into the accounting software (SUN 6.4).• Responsible for reconciliation of projects, bank accounts and other assigned ledger and preparation of EFCC SCUML monthly reports.• Providing support to 12 implementing partners, to prepare and review their yearly budgets.• Responsible for determining the project’s burn rate and budget utilization.• Reconciling partners’ accounts and determining their balances monthly.

Maiduguri, Borno, Nigeria

• Implementing and explaining the organization's financial rules as needed, including Donor rules under guidance of the Line Manager• Participating to the yearly budget and revising budget construction while seeking involvement from the other departments;• Supporting the logistics department in the review of documents necessary for carrying out transactions.• Reviewing all payment requests for completion before they are submitted for payment• Providing feedback to program and support staff on the status of their payment requests.• Ensuring the respect of accounting rule set as per organizational standards• Supervising the Finance Assistant to make sure they enter invoices & payments data daily in accordance with the organization’s standards and to the accountancy and budget framework.• Supervising the preparation of payment related to the daily operation of the organization's programs, according to the organization’s procurement procedures.• Checking and ensuring the completion of the filling/stamping of the accountancy documents.• Ensuring entries are made and completing the month-end accountancy closure. • Preparing the bank statements and reconciliation.• Supervising the administrative archive on the mission• Supporting during organizational audit.• Leading on the Consolidation of the monthly cash request for the Finance and with input from different departments.• Working closely with the Logistics Department to ensure the respect of the procurement procedure.• Ensuring the payment and justification of any per diem and transport for employees sent out on the field.• Controlling the bank balance regularly and advising accordingly.• Liaising regularly with the bank to be in line with any change of process or requirements.• Preparing the payrolls and payment of salaries and all deductions. Calculating overtime and leave to ensure accurate payments to all staff using time sheets for validation

Managing cashbox and making payments according to Organizational procedures.Keeping the cash box safe and according to procedures.Estimating petty cash, and making request to the Administrative Coordinator for replenishment.Performing daily/weekly/and monthly cash control measures with the Finance Officer.Managing safety envelops for international staff.Entering invoices and payments data regularly into the organizations accountancy software (saga) in accordance with standards and to the accountancy and budget framework.Preparing the payment of expenses related to the daily operation of programs.Verifying that all the receipts/invoices are correctly filled and they are eligible for accountancy.Making cash advances for operation to validated staff after validation of the Finance Coordinator and ensuring that all advances are reconciled/closed by the end of the week & month.Preparing and archiving all necessary documents for monthly accountancy in accordance with procedures.Developing a filing system for administration department, and after the validation of Administrative Coordinator.Copying, filing and scanning, especially for accountancyAssisting during organization of trainings, accommodation and transportation

Jos, Nigeria

• Ensuring adequate support mechanisms for the implementation of program trainings, seminars and workshops.• Ensuring proper financial requisition procedures and procurement.• Managing accounts payable and accounts receivable.• Endorsing funds for activities after affirming proper support documents and ensuring proper settlement of accounts and reconciliation of accounts.• Management of funds, making cash needs estimates and disbursement in field assignments.• Handling payroll and efficiency of appropriation of salaries and advances, including all statutory and voluntary remittance.• Ensuring timely and accurate financial reports.• Supervision of staff adherence to work ethics e.g. movements, time sheets and use of office supplies.• Managing travels of staff and guests.• Assisting in projects and partnerships for the organization.

Jos, Plateau State

• Assisted in Writing and reviewing grants contracts/ budgets and its proper compliance• Co-managed the financial literacy training program for 120 women and youths in plateau state• Handled requisitions, disbursements and follow ups for field assignments• Monitored day to day petty cash transactions• Followed up with audits of the organizations financial reports• Carried out other duties assigned by the finance officer

Jos,Plateau State, Nigeria

Ensuring total grants compliance and the proper adjustment of finance and administrative procedures where needed to suit donor requirement.Preparing budget follow up tools, trackers and budget allocation.Responding to every requisition made and ensure it is realistic and follows the organization/donors’ policies, Ensuring proper financial risk management procedures and also ensure timely and accurate reports.