Ruth Crilly Email & Phone Number

Sydney, Nsw, Australia

Providing the full suite of professional executive support services to the Executive Dean in a timely and effective manner, ensuring the specific needs and day to day requirements of the office are managed in highly efficient and effective manner. As the first point of contact representing the Office of the Executive Dean, the role is required to exercise a great deal of tact and understanding, ensure confidentiality while maintaining a client focussed approach to resolving matters that arise.This position requires excellent organisational skills, consummate knowledge and experience of senior executive support, business acumen and client service skills, thereby ensuring that the Office of the Executive Dean is managed in a highly professional manner, and that the needs of key stakeholders across the University are met.

Parramatta

Reporting directly to the Vice-Chancellor, I worked closely with the senior leadership team and managed multiple tasks to contribute to executive performance and the wider organisational strategy. I was responsible for managing the Vice-Chancellor’s complex diary, triaging emails, organising meetings and travel, coordinating itineraries and travel requests, managing and mentoring a small team and putting together Board packs, briefing documents and other communications material.

Sydney, Australia

Executive Assistant to interim Deputy Vice-Chancellor (Education). Extensive client and stakeholder liaison, diary management, event management and all aspects of Executive support.

Manage the Executive Director's schedule, travel and speaking commitments. Organise events and functions and arrange itineraries and meeting programs for visiting Academics and other external visitors.

Manage the Pro Vice-Chancellor's schedule including arranging meetings, preparing agendas, briefing notes and meeting papers. Organise workshops, functions, visits and events.

Process, manage and coordinate casual room booking requests and assist Timetabling Officers in the construction and maintenance of the teaching timetable.

Create, edit and print student reports and produce spreadsheets for statistical analysis and graphing. Record student marks and calculate rankings and grades and create and maintain databases to record and analyse student information.

Provide administrative support to a team of Occupational Therapists and other health professionals including preparing reports, letters, marketing and promotional materials, facilitating job seeking workshops, preparing training resource, manuals and presentations.

Liaise with government and private employment and training agencies. Administer job seeking programs and research, plan and conduct training programs. Create client resumes.

Blacktown

Assistant Health Promotions Team including organising and coordinating promotions events and materials, stakeholder liaison and financial management including budget forecasts and petty cash.

Sydney

Provide high level confidential administrative and secretarial support to the Chairman and provide office management including supervision of 5 professional support staff.

Higher National Diploma In Secretarial Studies

Scottish Higher National Diploma in Secretarial Studies Subjects: Communication, Shorthand, Typing, Office Administration, Law.

Higher School Certificate