Job Description- Archiving invoices on the SAP system;- Checking if Invoices match with the orders placed;- Checking if material ordered matches with invoice;- Dealing with supplier queries for payment- Reconciling supplier accounts;- Answering supplier and customer queries (local and international); - Ensuring the receipt of all invoices & PODs from overseas and local suppliers (email or logistics)- Ensuring all invoices without POs are authorized before… Show more Job Description- Archiving invoices on the SAP system;- Checking if Invoices match with the orders placed;- Checking if material ordered matches with invoice;- Dealing with supplier queries for payment- Reconciling supplier accounts;- Answering supplier and customer queries (local and international); - Ensuring the receipt of all invoices & PODs from overseas and local suppliers (email or logistics)- Ensuring all invoices without POs are authorized before payment- Signing off of invoices before scanning.- Check incoming Invoices for SARS VAT compliance and correctness- Making sure payment recons are submitted before deadline( Local& foreign)- Ensuring the receipt of all statements for local and overseas suppliers- Effect payments in time to claim rebates and settlement discounts- Preparing reconciliations for payments for accounts and CODS- Sending out POPs and remittances to suppliers- Booking and clearing of payments on SAP- Allocate received Vendors credit notes against corresponding vendor invoice- Obtain Tax Invoices for paid Pro Forma Invoices and Quotations- Preparing documentation of foreign payment and incoming foreign funds and booking of the deals with the bank.- Completing credit applications / Requesting credit increase.- Training of new staff members in the accounts department( scanning , data entry , recons)- General supplier management, updating payment terms address on SAP- Supervising the 4 creditors clerks- Working closely with the logistics department to ensure receiving queries are resolved on time.- Maintaining the supplier master data- Managing petty cash - Booking of the petty cash for the ME Africa- Preparing of Treasury at month end- Drawing of COD report- Drawing of the 225 GL account report. - Drawing the abnormal account report .- Knowledge of VAT returns- Compiling reports for GL accounts for management- Knowledge of loading payments on the bank Show less

Checking invoices against POs before scanningMaking sure invoices are received before payment dateDealing with supplier queries Making sure statement are received on time.Making sure invoices without POs are authorised.Preparing recons for paymentSubmission of payment recons before the deadline each monthSending out proof of payment and remittances.Making sure CODs are submitted for payment on time.Checking each invoice whether its correct accoring to… Show more Checking invoices against POs before scanningMaking sure invoices are received before payment dateDealing with supplier queries Making sure statement are received on time.Making sure invoices without POs are authorised.Preparing recons for paymentSubmission of payment recons before the deadline each monthSending out proof of payment and remittances.Making sure CODs are submitted for payment on time.Checking each invoice whether its correct accoring to SARSBuilding good relations with suppliers.Make sure invoices and payments tally on SAPCompletting credit applications for the MD to sign.Training of new/junior staff in the department,Updating supplier spreadsheet with payments done, outstanding payments and new COds.Following up on invoices from proformas paidHandling of Petty CashPayment booking and clearing on the SAP systemMaking sure the GR match with the Invoices on system.Retrieving all missing documentation from the suppliers(invoices , statements and credit notes)Liaising with the receiving department and buyers to resolve the queries in invoices received/goods received. Show less

Sourcing of suppliersRequesting for quotation from suppliers Creating quotation requisition SAPCreating quotation proposals for the clients/ Branches SAPCreating PO if proposals are accepted by clients SAPFollowing up on delivery of the material to our warehouse .Negotiating for discounts/better deals with suppliersBuilding good relations with suppliersDealing telephonically with suppliers