Ruth Jacobs Email & Phone Number

Tysons, Virginia, Us

Providing top-notch administrative support in the facilitation and execution of the finance organization’s scope of responsibility by taking initiative, and being continuously pro-active in timely execution and judgement of successful implementation of core functions. •A major responsibility in this position requires a high level of discretion and strict confidentiality of proprietary and financial information.•The liaise between the CFO and internal and external professional contacts; which includes outside Board members, investors, clients and direct reports. Coordinating required meetings, schedules and checking documents and reports for accuracy and completeness ensuring the necessary information is disseminate and managed in a timely manner.•Manage special projects for CFO, including preparation of Board of Directors communications, presentations, and meeting materials.•Prepare and coordinate distribution of reports on a monthly, quarterly, and annual basis, including reports for CEO, CFO, and Board of Directors. Anticipate daily and weekly needs and assist leaders with awareness of upcoming deadlines and continual follow-up to completion.•Provide general administrative support to Chief Financial Officer, including handling incoming calls, scheduling and coordinating meetings, preparing expense reports, coordinating travel arrangements and logistics, and other support functions. Functions independently, making decisions as needed on requests, deadlines, follow-up issues, etc. Serves as the back-up for Executive Assistant to CEO. •Manage a plethora of other duties as required, i.e. invoices, travel reimbursements and other financial priorities.

•Facilitated and expedited workflow within the executive’s scope of oversight; initiated follow-up actions.•Researched information requests under some general guidance of leadership. •Under the instruction of the executive, compiled data elements into reports as needed.•Managed and guided the workflow of junior-level staff; prioritized and coordinated project(s), and follow through on issues in a timely manner. •Communicated and coordinated the executive’s instructions and desires with various individuals and/or departments/divisions. •Provided and obtained information from other staff, as necessary. Received and screened calls, correspondence, and visitors for the executive; answers routine inquiries and furnishes information to facilitate optimal use of the executive’s time.

•Managed a highly structured and detail-oriented workspace while processing multiple and competing priorities. Handled conflict resolution of multiple team members and events across divisions. Monitored schedules ensuring that all standing meetings were facilitated and updated accordingly.•Provided top-notch customer service and follow-up for two VP’s and their staff members as well as, client/vendor representatives to include many Capitol Hill colleagues. •Provided Executive staff coverage for the SVP as needed and provided consistent follow-up.•Compiled and prepared expense tracking spreadsheet/report for reconciliation. •Prepared travel arrangements for the Executives to include ground transportation, lodging, and registration as needed. Prepared and distributed weekly staff schedules to the Corporate office. Compiled, prepared, & distributed the weekly Quick Reference Schedule (QRS) to Headquarters.•Prepared & distribute the Weekly Activity Report (WAR) to the Chief of Staff, and the VP. •Facilitated division-wide ‘Legal Compliance Training’ project for the Annual Internal Audit requirements.

•Facilitated the overall support and management of the Inova Corporate Finance Team.•Ensured timely & successful completion of projects for three busy executives and their teams.•Reported directly to the EVP & CEO of the Inova Translational Medicine Institute. Managed central coordination of all activities within the CEO's office, including but not limited to; anticipate the needs of the executive, conducting research to facilitate speeches, presentations, and talking points. •Performed special projects and other department requests as required. •Served as liaison with hospital leadership and administration office for Board events etc. •Tracked information flow to and from the CEO's office (forums, correspondence, speeches, conferences, retreats, e-mail, etc.). Initiated follow-up meetings and communication for key stakeholders. Ensured accuracy, coordination, and prioritization of the CEO's calendar.

Mclean, Va, Us

• Effectively managed the overall office administration for the VP of Compliance & Business Ethics Department. Backup support for the Executive Assistant to the Chief Compliance Officer. •Acted as staff liaison for VP of Ethics and seven team members. Facilitated weekly staff meetings. •Regularly compiled list monitored email and initiated correspondence on behalf of the executive staff. Facilitated seamless travel arrangements of international and domestic preference for both executives in accordance with the Freddie Mac business travel policy. Scheduled video teleconference meetings, reserved conference rooms, ordered team supplies, arranged setup, and payment for catering.

Seattle, Wa, Us

Basking Ridge, Nj, Us

Telecom, Telecommunications Technology/Technician

Certification, Telecommunications Technology/Technician