Ruth O'Mealia Email & Phone Number

Durham, North Carolina, United States

Durham, North Carolina, United States

• Support the Clinical Operations Director as requested maintaining her office as well as four units under her supervision. - In addition to general administrative functions I:- Assist in maintaining her calendar to.
• Work supporting the four units with:
• filing and executing human resource functions to include but not limited to such procedures as
• Family and Medical Leave, terminations/resignations, certifications etc. in both the hard copy and electronic systems.
• the creation and maintenance of their employee files both on and offsite, hard copy and electronic.
• Ordering of supplies via several means (ie. Staples, SAP, credit card, or cost center) and

Durham, NC

• Three months as Executive Assistant to Chief Nursing Officer maintaining extremely heavy calendar scheduling, setting up and attending meetings, writing minutes, and several ongoing projects.Upon the return of the.
• Create documents needed to migrate Duke Regional Hospital (DRH) policies into a new policy center.
• Prepare DRH policies for migration
• Prepare migrated DRH policies for publication in the new center
• Work with staff on moving policies through the review process in the new policy center

Durham, NC

• Maintained all aspects of two very busy executives’ calendars.
• Performed ad hoc projects as requested.

Raleigh, NC

• Performed any and all administrative duties as requested by the Partner.
• Maintain up to minute accuracy of Partners very busy calendar including scheduling client and in-house meetings both in and outside the office.
• Prepared letters, mailed tax documents.
• Interacted with high net worth clients on a daily basis.
• Handle mail and other requests from clients on an ad-hoc basis.
• Process and reconcile Partners credit card statements.

Stamford, CT

• Maintain and ensure up to the minute accuracy of VP’s very busy calendar.
• Coordinator all details of U.S. and international travel using Orbitz for Business.
• Schedule ad hoc and recurring meetings.
• Arrange lunch meetings for both small and large groups – in-office and Off-site.
• Arrange off-site team celebrations.
• Maintain VP’s contact list in Outlook.

Bedford Hills, NY

• Process all incoming invoices through to payment via QuickBooks.
• Create and maintain all vendor files.
• File all bookkeeping paperwork – bank statements, bank deposits, tax exempt and other forms.
• Record all incoming deposits in QuickBooks and file.
• Responsible for backing up accounts payable/bookkeeping system.
• Responsible for generating several accounts payable monthly and bi-weekly reports.

• Coordinated all arrangements for the COO’s extremely busy calendar and all aspects of his extensive U.S. travel.
• Acted as COO’s gatekeeper.
• Handled monthly motivational correspondence to the extended operations team via email and ground mailing.
• Handled obtaining motivation gift items from suppliers, determined team recipients and arranged for distribution.
• Handled other routine and ad hoc mass and individual team mailings throughout the year.
• Acted as liaison for and tracked all corporate employee hotel stays for themselves, friends or family members at HEI owned hotels.

White Plains, NY

• Established organizational infrastructure for the company’s new Investor Relations department.
• Developed and maintained the institutional investor database which was utilized as a basis for targeting as well as daily communication.
• Satisfied all individual investor requests including updates on company performance, merger related tax implications and change in structure effects.
• Established new Public Relations team infrastructure and protocol to ensure optimal image enhancement opportunities.
• Arranged interviews with top tier press (ie. Wall Street Journal, CNBC, USA Today etc.).
• Created all department presentations for senior management.

• Executive Assistant to VPs in various financial departments in several different divisions with with responsibilities not limited to:
• Preparation of presentations for senior management.
• Creation of financial schedules and reports.
• Tracking and maintaining financial data.
• Maintaining databases.
• Administrative responsibilities of handling telephones and correspondence, managing calendars, arranging meetings, and contact lists.