Ruth O'Mealia Email & Phone Number

Durham, North Carolina, United States

Durham, North Carolina, United States

• Support the Clinical Operations Director as requested maintaining her office as well as four units under her supervision. - In addition to general administrative functions I:- Assist in maintaining her calendar to include scheduling of ad hoc and recurring meetings and preparing minutes- Keep her abreast of human resources requirements and deadlines- Create and maintain her expense reports • Work supporting the four units with: • filing and executing human resource functions to include but not limited to such procedures as • Family and Medical Leave, terminations/resignations, certifications etc. in both the hard copy and electronic systems. • the creation and maintenance of their employee files both on and offsite, hard copy and electronic. • Ordering of supplies via several means (ie. Staples, SAP, credit card, or cost center) and • filing expense reports as well as other general administrative responsibilities. • Continue my work with the DRH policy migration program as well as general support of the new policy center.

Durham, Nc

Three months as Executive Assistant to Chief Nursing Officer maintaining extremely heavy calendar scheduling, setting up and attending meetings, writing minutes, and several ongoing projects.Upon the return of the permanent employee, I shifted to the Assistant Chief Nursing Officer's team to work on the transitioning of the hospital's policies to a new system. There as Administrative Assistant, Policy Management Program I: • Create documents needed to migrate Duke Regional Hospital (DRH) policies into a new policy center. • Prepare DRH policies for migration • Prepare migrated DRH policies for publication in the new center • Work with staff on moving policies through the review process in the new policy center

Durham, Nc

• Maintained all aspects of two very busy executives’ calendars.• Performed ad hoc projects as requested.

Raleigh, Nc

• Performed any and all administrative duties as requested by the Partner.• Maintain up to minute accuracy of Partners very busy calendar including scheduling client and in-house meetings both in and outside the office.• Prepared letters, mailed tax documents.• Interacted with high net worth clients on a daily basis.• Handle mail and other requests from clients on an ad-hoc basis. • Process and reconcile Partners credit card statements.• Billed clients monthly, quarterly and progressively in the Practice System.• Maintained documents in the Engagement System - filing, sharing, pulling, and rolling into new year binders.• Took client credit card payments via phone.• Used Engagements Sharefile System for obtaining documents from new clients.• Scanned tax and tax support documents as needed to client binders.

Stamford, Ct

• Maintain and ensure up to the minute accuracy of VP’s very busy calendar. • Coordinator all details of U.S. and international travel using Orbitz for Business.• Schedule ad hoc and recurring meetings.• Arrange lunch meetings for both small and large groups – in-office and Off-site. • Arrange off-site team celebrations. • Maintain VP’s contact list in Outlook. • Process incoming invoices through ReadSoft system.• Order supplies for the department.• Prepare VP’s expense reports ensuring proper department coding and timely reimbursement through Concur. • Track credit card expenses and ensure handled appropriately.• Maintain team contact lists.• Prepare ad hoc Word and Excel documents as requested.

Bedford Hills, Ny

• Process all incoming invoices through to payment via QuickBooks.• Create and maintain all vendor files.• File all bookkeeping paperwork – bank statements, bank deposits, tax exempt and other forms.• Record all incoming deposits in QuickBooks and file.• Responsible for backing up accounts payable/bookkeeping system.• Responsible for generating several accounts payable monthly and bi-weekly reports.• Acting as accounts payable liaison, handle all related internal and external customer requests.• Maintain office directory in Publisher.• Handle ad hoc projects as requested.• Fill in for site directors and site office staff when needed.• Fill in as a teacher aid in classrooms when needed.

• Coordinated all arrangements for the COO’s extremely busy calendar and all aspects of his extensive U.S. travel.• Acted as COO’s gatekeeper.• Handled monthly motivational correspondence to the extended operations team via email and ground mailing.• Handled obtaining motivation gift items from suppliers, determined team recipients and arranged for distribution.• Handled other routine and ad hoc mass and individual team mailings throughout the year.• Acted as liaison for and tracked all corporate employee hotel stays for themselves, friends or family members at HEI owned hotels. • Arranged recurring and ad hoc meetings both in-house and off-site as well as country wide conference calls.• Proactively maintained contact list in Outlook.• Prepared, processed and tracked COO’s expense reports ensuring timely reimbursement. • Tracked credit card expenses.• Reviewed and approved team expense reports and check requests.• Handled internal and external customer requests.• Provided support with personal items.

White Plains, Ny

• Established organizational infrastructure for the company’s new Investor Relations department.• Developed and maintained the institutional investor database which was utilized as a basis for targeting as well as daily communication. • Satisfied all individual investor requests including updates on company performance, merger related tax implications and change in structure effects. • Established new Public Relations team infrastructure and protocol to ensure optimal image enhancement opportunities.• Arranged interviews with top tier press (ie. Wall Street Journal, CNBC, USA Today etc.).• Created all department presentations for senior management.• Arranged institutional investor meetings and conferences with Starwood senior management.• Arranged both group and individual property tours for institutional investors.• Organized Starwood’s participation at major investment company’s lodging conferences.• Arranged Starwood’s annual shareholder meetings and institutional investor holiday receptions. • Maintained electronic and hard copy library of all Starwood press releases and major articles on Starwood and Starwood’s CEO, COO and CFO. • Handled the department budget and check requests.• Reviewed and approved all department expense reports.• Prepared, processed and tracked SVP’s expense reports and company credit card.• Acted as gatekeeper for the SVP. • Provided routine secretarial support to the SVP.

Executive Assistant to VPs in various financial departments in several different divisions with with responsibilities not limited to: • Preparation of presentations for senior management.• Creation of financial schedules and reports. • Tracking and maintaining financial data.• Maintaining databases.• Administrative responsibilities of handling telephones and correspondence, managing calendars, arranging meetings, and contact lists.