Ruth Pagan Email & Phone Number

West Orange, Nj

• Provide executive level administrative support with a demonstrated ability to improvise, improve procedures and meet demanding deadlines.• Oversee calendars, utilizing Outlook including personal and professional events for Co-Chief Executive Officers and EVP’s.• Make all senior executive travel (domestic and international) and entertainment arrangements • Prepare PowerPoint presentations for seminars, webinars, conferences and workshops on behalf of executives.• Serve as a liaison between the executives and functional level employees• Strong background in all aspects of office management from scheduling meetings and coordinating travel to overseeing budget and accounting functions.• Demonstrate capacity to develop and maintain comprehensive administrative process and improve the efficiency of day to day operations.• Provide personal assistant support• Webinars – Responsible for preparing PowerPoint presentations for all webinars for various departments.• Prepare invoices, reports, memorandums, letters and financial statements • Read and analyze incoming memos, submissions and reports in order to determine their significance and process their distribution• Open, sort and distribute incoming correspondence, including faxes and emails• Prepare agendas and make arrangements for committee, staff and board meetings.• Process monthly expense reports reflecting supporting documents and budget code indexes.

• Coordinated and executed a Statewide Empowerment Summit for 500 clients at the NJPAC• Responsible for scheduling and maintaining the Executive Director’s calendar• Compiled Authority packet for monthly Board of Directors meetings• Responsible for purchasing of all office supplies• Responded to inquiries regarding the Authority• Recorded minutes of the Authority meetings and worked with Executive Director to ensure timely submission to Governor’s office• Ensured that there was sufficient staff to operate the Authority properly• Coordinated and prepared meetings

• Assisted the Vice President and Domestic Sales staff to define priorities and review upcoming special events• Facilitated in the development and implementation of an overall management plan for domestic sales• Monitored and maintained call report files/binders by individual agent/sales representatives• Coordinated and monitored travel itineraries ensuring that trips were properly approved• Compiled and prepared an end of quarter analysis of samples requests versus actual sales for each quarter• Generated an updated Multinational account approval list to be used as an additional sales tool• Created a database of potential customers utilizing Microsoft Access• Prepared technical presentations• Organized and maintained confidential files• Responsible for scheduling of appointments and travel arrangements for Vice President of Sales & Sales staff