Ruth R. Email & Phone Number

Worcester, England, United Kingdom

Leominster

Providing general office, business and finance administration services to all members of staff within the company, in particular providing personal support to the directors.Office and business responsibilities:Managing the office facilities ensuring premises and equipment needs are met; liaising with the landlord and other service providers as required and ensuring health and safety requirements are met.Communicating with all members of staff regarding information relating to the everyday running of the office and business, including updates to policies and procedures.Researching, drafting and ensuring the regular review of company policies and procedures.Assisting with the HR function, including recruitment of staff, obtaining references, holiday and sickness management, performance management, staff surveys and employment contracts.Planning, organising various meetings and events.Leading on the ISO9001 and ISO27001 certification process and the ongoing ISO management.Finance responsibilities:Ordering goods and services as required.Processing invoices received, ensuring payment for goods and services is made to suppliers and updating Sage.Operating a petty cash system, ensuring robust financial procedures are adhered to.Raising sales orders and invoices in a timely fashion, sending to customers.Monitoring and managing the bank accounts daily, updating Sage and providing updated financial information to the directors in order to control and maintain the cash flow.Prepare salary, expenses, NI, PAYE and pension payments and records monthly.Regularly update various financial spreadsheets which provide the support and records for financial administration tasks.Prepare journals, reconciliations and monthly accounts for the Finance Director.Prepare and submit tax returns and annual accounts as required.

Droitwich

Responsible for organising visits and consultations for clients. Ordering of drug stock. Sending out lab reports. Taking client orders for medication and ensuring timely delivery. Overseeing all administration procedures.

Worcestershire

I was employed as an Office Manager for a team of Commodity Traders. The majority of customers were from overseas and my responsibilities included:Ensuring the smooth running of the office which included 4 administrators and 2 Directors. Secretarial support for the members of the team. Diary management, arranging meetings, flights, hotels and all travel arrangements and hospitality.Taking orders from customers, solving queries and managing deliveries.Preparation of all shipping documentation, producing invoices/shipping declarations.Personnel management and training.Control of financial administration to include keeping up to date accounts.Preparation of VAT returns and any related HMRC documentation.Complete administration cover for a separate medical business from placing orders to import shipment and delivery of product, invoicing, stock control and quality checks.Organising repairs and service for warehouse and implementing Health and Safety procedures.Key achievements: On my start in this role, the Directors’ had no procedures in place to ensure the smooth day to day running of both the cocoa business and the medical business. As this is a fast paced and demanding environment I have applied my logical and excellent organisational skills to this role and the office is now an efficient and cost effective environment for each consultant to work in.

Birmingham, United Kingdom

I was employed to advise clients of the legal implications and associated tax considerations of SAYE schemes, employee share schemes, through face to face contact, telephone support and preparation of relevant documentation. Also developing and building on existing client relationships.Preparation of documentation in order to implement share schemes.Liaising with HMRC on behalf of clients to ensure compliance and completion of HMRC statutory Form 42 tax returns and financial reporting.Keeping up to date on the latest industry competitor analysis on share plans, employee tax and other new reward strategies.Key achievements: As the subject matter expert, I was responsible for educating other internal advisors in respect to the Form 42 Tax Return submission to our targeted clients. This resulted in increased revenues of approximately £160,000 for the department.

Worcestershire

Overall responsibility for the management of the share plans department which included 2 administrators and 6 Directors. Producing reports and presentations for the Board of Directors.Researching legal implications of proposed share schemes, with a focus on SAYE schemes and preparation of documentation for review and sign off by Directors.Understanding and presenting international legal and tax regulations to the Board and other relevant parties.Ensuring the smooth implementation of 'All Employee' and executive share schemes throughout the Misys global network.Project management from inception to maturity, including granting of share options to senior executives and exercising, selling and transfer of shares.Completion of tax returns, statutory accounts, report and account completion and financial reporting.Managing the UK payroll to include childcare voucher scheme.Key achievements: Proposing, creating & delivering workshops in order to educate employees at each office location on all aspects of share plans. Also I enhanced the employees ‘share exercising’ experience by making the whole process smoother, simpler and quicker

Warwickshire

Recruitment and management of 7 administrators located in depots in the Midlands and South West.Ensuring the effective management of all claims and credits.Managing and running the UK payroll, training and development and invoicing for the depot. Working closely with the regional sales director and regional managers in producing management information to present at weekly management team meeting to highlight productivity of each depot and talking through any issues.Key achievements: I was responsible for making the Midlands and South West region top of the board for the minimum amount of credits and claims outstanding at any one time. In addition to this, I managed 4 'problem' depots in my region closely to resolve administrative problems, provided relevant training and appropriate resources. This resulted in increased customer satisfaction and reduced staff turnover.