Ruth Stuart Email & Phone Number

Barbados

Barbados

Accounting and Administration  Preparing all AP /AR reports Processing local and international cheque, transfer and draft payments  Preparing Invoices for 11 countries  Processing and applying payments to invoices, calculating different currencies for 11 countries  Compiling Accounts Receivable and Accounts Payable reports Bank Reconciliations for 11 Bank Accounts (USD, EC & TTD) Processing all AP, AR receips, petty cash, cash receipts/disbursements into QBO Maintaining Chart of Accounts in QuickBooks Online  Query’s all accounts issues Other Ad hoc Accounting duties Administration  Preparing Salaries & Commissions  Preparing N.I.S & P.A.Y.E contributions as well as VAT 102 and Severance Preparing Local Bank Schedules Assisting the C.E.O with cash management and planning  Compiling reports via Quickbooks Online

Barbados

General Office Administration Answering the phone promptly and assisting with any queries or requests  Set up meetings  Any other ad hoc duties Cash Management Administration  Maintenance and management of Trust Financial Records, these include expenses, donations, bank account and cheque books Preparing Invoices  Processing all rents and service contracts Accounting Preparing Financials  Keeping clear records of Incoming/Outgoing funds Assisting the Treasurer with day to day record keeping  Any other ad hoc duties

Cash Management Administration• Process wire transfers, advances, drafts, etc. and ensure all supporting documentation is attached• Coordinate all local bank deposits• Process all rents and service contracts• Check all foreign bank accounts via internet and update cash books as required• Process all payments weekly, process cheque vouchers and cheques based on supporting approved invoices, enter all payments and transactions into the SUN GL (SUN Systems 4)• Prepare Weekly Cash Position • File and maintain all documents relating to the above and any related administrative informationGeneral Ledger Update• Input journal entry data into the SUN G/L• Print and file all journals for the quarter and update journal entry logAdministration• Prepare Amex Expense reports for Employees• Prepare and submit PAYE and NIS submissions for all staff• Prepare VAT returns• Ensure that all other staff related Finance issues are addressed promptly (e.g. road tax, company car related insurance, etc.)• Prepare Staff Meeting Minutes

Barbados

Responsibilities included:• Provide back-up duties for reception• Arrange executive travel arrangements (Luxury Car transfers, ticketing, hotel bookings, meetings and office arrangements), prepare itineraries and perform personal assistant duties for the Actuary and the CFO• Perform executive assistant duties for the Vice President & Chief Financial Officer • Prepare expense statements and handle all American Express Credit Card account set up • Update and maintain the Executive calendar (set up of meetings etc.)• Perform Administrative Assistant duties for the other staff (prepare letters, envelops and Fedex packages)• Complete NIS and Commissioner of Inland Revenue monthly submissions • Prepare financial reports monthly (print, punch and file reports)• Prepare weekly cash report to send to Head Office • Keep records of the Incoming Funds on a monthly basis (provide back up for incoming funds for the current month in different portfolios)• Assemble quarterly Board books for distribution to directors, officers and staff • Perform server back-up and assist with any I.T. problems in the absence of the I.T. coordinator• Perform adhoc duties for the Finance Team