Ruth Gregg, Mps, Cmp, Hmcc Email & Phone Number

Primary client liaison, team leader, and experience designer for my client’s face to face and hybrid programs. I lead the overall coordination and execution of the entire program/event or portions of events as needed while providing unparalleled levels of customer service.Responsible for budget development, management, and forecasting all budget variations. Manage external relationships with clients and third-party companies/suppliers and work seamlessly with internal teams including Sales/Account Management, Design Studio, Creative, Guest Services, Registration, Supplier Relations, Housing/Sourcing, Accounting, Project Management and On-Site Operations.

Planned and executed client events on time and under budget ranging in size from 15 to 30,000 attendees. Developed, managed, and reconciled budgets from $5,000 to $15,000,000. Managed team members and maintained seamless contact with clients, and vendors from dedicated remote office utilizing cloud-based software and communication tools.Created templates and processes which improved team members ability to plan and execute more client events with shorter lead times while staying on or under budget. Sourced, negotiated, and contracted corporate and pharma events domestically throughout the United States.

Managed event logistics for client events through the entire life cycle including pre-planning, on-site execution and post-event reconciliation.Coordinated C-level executive travel and oversaw pharmaceutical Guest Speaker arrangements.Created event emergency preparedness and business continuity plans and instructed staff on implementation for domestic and international events.

Managed logistics and execution for the Institute’s technical educational conferences for 200 to 1,600 attendees conducted throughout the United States, Europe, and Pacific Rim. Developed price recommendations for registration and exhibits, produced attendee registration materials, and coordinated registration desk staff training and operations. Surveyed attendees, exhibitors, and speakers on their experiences during the planning of events and while onsite. Evaluated and presented results for use in future event development.

Managed logistics and execution of the non-profit Society’s national conferences, tradeshows, and seminars for groups ranging from 20 to 1,200 people. Designed and executed all trade show operations including: recruitment and retention of exhibitors; creation of contracts; development of floor layouts; selection of decorator and oversight of decorator operations.