Virtually Ruth is a Virtual Assistant specializing in document design and review, proofreading, data entry, appointment confirmation, calendar and email management, social media management, meeting and event planning and Notary services (State of Ohio).

Starting 10/15...will see what I can get in to!

Support – Executive support for AVP of IT Business Management (ITBM), six ITBM Directors and the Director of IT Communications. Lead several leadership meetings (weekly tactical, monthly business reviews, calibration and talent management meetings, etc.). Meeting/Event Planning – Create and send multiple meeting invitations. Manage attendee lists. Work with offsite vendors to secure meeting rooms, audio visual needs, meals, etc. for large meetings, workshops and conferences. Coordinate travel arrangements to include flights, hotel, transportation, meeting registration and itineraries. Successfully operate various collaboration tools, e.g., video conferencing, telepresence and WebEx. Attend events to ensure all event logistics are properly coordinated and implemented. Contract administration including negotiating budgets, final costs and space requirements. Create post-meeting surveys and review responses for future event planning. Capable of planning meetings and events for 10-2500 attendees. Use of project plans and Microsoft Project for planning purposes. Project Management – Instrumental team member of the IT Summit Planning Committee for 2010 and again for 2011. Duties include securing venues for all events - Columbus (~2,500 attendees), Des Moines (~700 attendees) and Scottsdale (~200 attendees). Work with venue staff both onsite and remotely. Point of Contact for venue staff while on site. Assist in set-up/tear-down of displays. Provided travel arrangements and overnight accommodations for Committee members as well as Executives attending events. Order AV, supplies, give-a-ways, food/beverages for networking events, etc. Schedule onsite visits and travel. Monitor expenditures to stay within budget. Pay/approve all expenses of meetings.

What didn't I do??

I was the administrator for the Retirement Plan handling all aspects of both the 401(k) and 412(i) Plans.I was the Payroll Administrator for the entire company. I traveled to other locations and trained Payroll Clerks. I reviewed weekly, biweekly and semi-monthly payroll reports for accuracy. I processed the payroll for the top management.I was the Commercial Insurance administrator working closely with the agency in reviewing the policies to ensure coverages were in place. Reviewed claims with the agent when necessary. Accompanied agent during underwriting inspections.I also was the Fleet Vehicle Administrator. I ordered new vehicles for top management and sales managers across the country. I also was responsible for turning in vehicles when they reached their contract end (usually every 3 years). I was also responsible for making sure all vehicles were tagged and insurance coverage was in place.

Administrative Assistant to the Regional Director covering 4 counties in Ohio. Assisted the Cancer Control Director and Events Director.

Legal Secretary for two Attorneys in general practice.

Word Processing Department Manager. Handled all word processing work for the company. Prepared monthly financials. Covered the Copy Center and Mail Room when needed.

Administrative Assistant to the Vice President of the Infrared Division. Handled the normal Administrative Assistant duties as well as providing support for the Receptionist (covering for breaks/lunch) and Customer Service department handling new orders, order issues and complaints.