Ruth Whitten Email & Phone Number

Manteca, Ca

Santa Clara, Ca

Managed all office administrative operations. HR, payroll, 401k plan, benefits administrator, purhcasing and sales orders, A/P and A/R using QuickBooks Domestic and Int'l travel, expense and credit card reconciliation, meetings, company events.

Silicon Valley And Tri-Valley, Ca

Administrative support for senior executive including producing custom training material, domestic and international travel arrangements, due diligence for merger and acquisition attorneys. Clients included: Nusym Technology, PureWave Networks, Orchard Supply Hardware, Kaiser Foundation Health Plan.

Campbell, Ca

Managed all areas of semi-monthly payroll, conducted new hire orientation, termiantion and exit interviews, benefits administration, reconciled benefits monthly invoices. Provided all administrative support of 55+ engineers, 6 VPs and the President including domestic and international travel arrangements, expense reports, all company social activities, due diligence for merger and acquisition attorneys.

Campbell, Ca

Provided excellent support using high degree of flexibility in an extremely fast moving environment. Managed calendars, coordinated meetings and made travel arrangements for four US Division #1 vice presidents and members of their groups. Produced correspondence, created presentations and reports.

Sunnyvale, Ca

Excellent support to top management including executive team, marketing, finance, human resources and corporate events. •Events - Industry trade shows, off-site Marcom meetings, and financial conferences. Responsible for establishing budgets and contracts for all exhibit projects and corporate events (for over 200 people). Created messaging, designed product and company collateral (web-based and hard-copy) and created and managed schedules.•Created and maintained press releases and job postings on company website.•Executive Assistant - Maintained calendar for CEO, CFO and five VPs, updated financial presentations, coordinated investor relations activities with outside agency. Completed all executive expense reports.•Travel - Coordinated all domestic and international travel for the entire company, controlling costs to save the start-up company $87,000 in six months in airfare alone. •Intricate part of IPO process, preparing presentations, setting up investor meetings, planning all travel-related activities and coordinating with investor relations contractor for road show while maintaining strict confidentiality.•Human Resources – recruiting, conducted new hire orientations, maintained employee personnel files, submitted immigration materials to legal counsel, handled all benefits and employee benefit-related issues, created and organized materials for job fairs, and reconciled all monthly medical insurance billings.