Rachel Miller Email & Phone Number

New York, New York, United States

Chicago, Il

- Maintains accurate general ledger by entering and reconciling journal entries.- Prepares financial statements according to FASB standards for internal and external use.- Reconciles bank statements to the general ledger each month.- Assists with audits and tax preparations yearly.- Enters payroll, tracks employee paid time off, maintains payroll database.- Analyzes data and provides information to internal departments by creating and maintaining spreadsheets, databases and reports.- Keeps internal spending in line by issuing purchase orders for company purchases, created and maintains a database and report of credit card purchases, reconciles credit card statements monthly, tracks employee gas and mileage reports, etc.- Records, verifies and issues payments for all vendor invoices and credits.- Receives and applies all customer payments; investigates shortage claims and issues credits accordingly, informs sales staff of any customer complaints.- Protects organization's value by keeping information confidential. - Accomplishes accounting and organization mission by completing related results as needed.- Supports office staff by answering phones, assists sales department with inventory inquiries and inventory reconciliation.- Keeps track of and orders all office supplies.

Chicago

- Designed and implemented filing and archival systems to maintain order and efficiency.- Prepared and processed payroll and tracked employee attendance and paid time off.- Responsible for all bookkeeping, including recording financial transactions and managing accounts receivable and accounts payable.- Worked closely with Production Manager on creating shipping and invoicing schedules.- Created and maintained an internal purchase order system, approved purchases and managed budgets carefully.- Organized and managed all travel arrangements.- Communicated policies and regulations to all employees.

Chicago

- Welcomed visitors and alert staff of guests.- Accepted and distributed deliveries and packages, and sorted faxes and mail.- Set up outgoing shipments with several carriers including FedEx, One Stop Mailing, UPS, USPS and bike couriers.- Updated database with price changes and statuses on all domestic and international titles.- Provided exceptional customer service via phone and in person: Empathize, prioritize, and determine customer needs to provide complete and appropriate resolutions.- Processed invoices, orders, backorders and returns. - Worked with the operations department to process invoices correctly and on time.AccomplishmentsI assisted in the implementation of a new inventory system, including months of beta testing with a small specialized team.

Greater Chicago Area

Answered the phone, delivered messages, sorted and distributed mail, processed bills and invoices and generated mailing lists. - Assisted in the selection of prepress, paper, printing, shipping, supplies and other vendors. - Maintained relationships with clients, printers, shippers, suppliers and other vendors in order to obtain the best rates, schedules and quality.- Coordinated the creation, invoicing and closing of all jobs and the creation of purchase orders. - Assisted in the preparation, planning, execution and follow up of events. - Assisted with design production and managed the internal archive for both print and web use.

New York City

- Helped receive, track and maintain the most sought after products in retail.- Maintained and updated the purchase order system as shipments are received, canceled or back ordered.- Ensured inventory accuracy and processed inventory paperwork.- Established and maintained an organized flow of goods in the stock room.- Investigated and solved inventory variances.- Prepared merchandise for returns, transfers or shipments.- Met daily deadlines.- Assisted in physical store inventories.Specific achievements - spent weeks investigating potential theft issues; assisted in the implementation of a software program that bridged the inventory department and the sales associates that is still in use today. Was selected as part of a team that was drafted from all of the stores across the US to move to New York and open the first flagship store on 5th Avenue.

Accounting

Education record