Property Operations Assistant
Cambridge, Massachusetts, United States
Organized and facilitated office operations for a hybrid workforce of over 400 individuals by actively managing a wide range of administrative tasks including a complex mail operation system which supports the various divisions within Alumni Affairs & Development, assisting with the oversight of the booking and usage of available space within a large format office building through Robin, and ordering all necessary supplies and completing expense reports using ConcurManaged and engaged in correspondence with all divisions within Alumni Affairs & Development, as well as with external parties, to execute a number of interdisciplinary and cross-department tasks in support of the mission and goals of the organizationMaintained detailed records of all documents processed by the facilities division, including payments made to various divisions within Alumni Affairs & Development and invoices for operational expenses, while also creating a variety of other documents to aid the organization to success, such as operational guides to reduce administrative challenges with completing property operations tasks in the event of a staffing shortage and an accurate and complete inventory of various aspects of the building such as vacant space, supplies, and furniture