Ryan Stanfield Email & Phone Number

Greater Chicago Area

Greater Chicago Area

• Managed all aspects of gift entry, processing, and preferred donor recognition; maintains and updates donor records for continued accuracy and responsible for ongoing data integrity and maximization of Tessitura patron.
• Executed all acknowledgements for individual donors and fulfills related contributor and sponsor benefits. Assists with related gift reminders for Trustees, capital campaign pledged gifts, and major donors. Maintains.
• Oversaw the creation and mailing of opening night/special event invitations by collaborating with external designer and mail house. Serves as main point of contact for respondents. Supports day-of event coordination.
• Developed department’s content plan for the institutional magazine (Brief Chronicle) and program for every production and leads copy creation for donor salutes and event recaps. Manages departmental routes, compiling.
• Collaborated with finance department to reconcile contributed income on a monthly basis, executes weekly financial reports as well as calendar and fiscal year-end statements, and ensures an accurate annual audit.
• Maintained department archival storage and tracks all department expenses through monthly credit card statement reconciliation and check requisition processes.

Greater Chicago Area

• Assisted with all event mailings, including solicitations and invitations for opening night events, the annual WordPlay Gala, and the Grand Opening Gala to commemorate the opening of WT’s new theatre center in February.
• Managed printed materials and event collateral including signage, invitations, and program book for both galas.
• Handled event attendee reservations, ticket mailings, meal selections, onsite registration, and database records.
• Facilitated event coordination with staff/volunteers. Helped to execute pre-event timelines and night-of timeline for all special events.

Handle day-to-day financial responsibilities of a $3.5M operating budget; auditing; transaction and account management; maintain expenditure files; process check requests, business reimbursements, expense transfers, journal entries, and supplemental salary payments, etc.

Tracked costume budgets of individual productions, purchased costume supplies and materials, processed shop rentals, generated show bibles and cast measurement sheets, created employee work schedules

Created dramaturgy for ‘14-‘15 season production of 'Isaac’s Eye', facilitated auditions for 'The Diary of Anne Frank', participated in workshops/readings of new play in development, assisted in lesson planning research, organized headshot and public school databases