Key ResponsibilitiesEnsure the provision of administrative and business support inclusive of extensive meeting and diary management for the CTO.Administer agenda items, facilitate approved quest speakers, record meeting minutes, and consolidate andtrack outstanding actions.Construct the weekly and monthly operational update presentation on behalf of the CTO for committee submission.Cultivate and strengthen relationships with key stakeholders inclusive of the Investor Board… Show more Key ResponsibilitiesEnsure the provision of administrative and business support inclusive of extensive meeting and diary management for the CTO.Administer agenda items, facilitate approved quest speakers, record meeting minutes, and consolidate andtrack outstanding actions.Construct the weekly and monthly operational update presentation on behalf of the CTO for committee submission.Cultivate and strengthen relationships with key stakeholders inclusive of the Investor Board, major clients, priority suppliers and other external stakeholders such as regulatory bodies.Facilitate wider leadership team meetings and events on behalf of the CTOAttend and respond to emails and telephone calls on behalf of the CTO requiring the application of decision-making capabilities.Liaise with both internal IT teams and extremal IT contractors to promptly resolve IT issues.Assisted recruitment team in closing the positions on time (end-to-end cycle) Show less

The Indian Institute of Petroleum and Energy (IIPE) is an Institute of National Importance at par with IITs and IIMs & enacted by Parliament vide the IIPE Act, 2017 (No: 3 of 2018). It has started in Visakhapatnam, at AU College of Engg as its temporary campus. Govt. of AP has allotted Ac 201.80 cts of land at Sabbavaram Mandal, Visakhapatnam for the permanent campus. IIPE is under the Ministry of Petroleum & Natural Gas, Govt. of India & backed by Public Sector Oil and Gas Cos whose CMDs… Show more The Indian Institute of Petroleum and Energy (IIPE) is an Institute of National Importance at par with IITs and IIMs & enacted by Parliament vide the IIPE Act, 2017 (No: 3 of 2018). It has started in Visakhapatnam, at AU College of Engg as its temporary campus. Govt. of AP has allotted Ac 201.80 cts of land at Sabbavaram Mandal, Visakhapatnam for the permanent campus. IIPE is under the Ministry of Petroleum & Natural Gas, Govt. of India & backed by Public Sector Oil and Gas Cos whose CMDs are on the Board.IIPE aims to be the top ranked institutes at National and International level in the Petroleum & Energy sector.KEY JOB RESPONSIBILITIES 1. Provide a full range of support services to the Director that included calendar management, scheduling multiple daily meetings, travel arrangements, speaking engagements, responding to emails & interfacing with internal faculties and external client members. 2. Maintain 100% confidentiality with sensitive information, financial data & records of the institute. 3. Coordinated international business trips by booking flights, hotels & arranging required meetings, often with Sr. Govt and Corp representatives.4. Responded swiftly to Director’s requests for information by liaising with other internal teams to gather inputs.5. Served as travel assistant to Director for major engagements. 6. Arranging of Virtual meetings.7. Organized the General Council, Board of Governors, Academic Senate, Building Works Committee & other institutional Faculty & Departmental In-charge, Exams results review, Expert committee & Placement meetings. 8. Played a key role in the activities related a. Visit of the Hon’ble Governor of Andhra Pradesh to IIPE for the foundation day celebrations. b. Conducting the recruitments for IIPE Non-teaching staff. c. Assisted ReOPEN 2020 international conference. d. Visit of the Hon’ble Vice President of India to IIPE for the first Convocation day celebrations. 9. Committee member of Women cell Show less

KEY DELIVERABLES 1.Provided secretarial & admin support to C Level and other Sr executives in a fast-paced work environment exhibiting a high level of emotional maturity and professionalism. 2.Coordinate COO's calendars & maximize efficient use of COO's time, incorporating conflicting timelines and urgent situations. Keep important Executives informed of the timely schedules of COO.3.Managed executive’s daily appointment schedule & coordinated conferences & meetings, as well as… Show more KEY DELIVERABLES 1.Provided secretarial & admin support to C Level and other Sr executives in a fast-paced work environment exhibiting a high level of emotional maturity and professionalism. 2.Coordinate COO's calendars & maximize efficient use of COO's time, incorporating conflicting timelines and urgent situations. Keep important Executives informed of the timely schedules of COO.3.Managed executive’s daily appointment schedule & coordinated conferences & meetings, as well as travel arrangements & itineraries.4.Collaborated with and participated in multiple committees & conferences.5.Prepare agendas & distribute required information. Record & transcribe mom in a concise format that assures clarity of content.6.Coordinated with multiple levels of management & their administrative staff while utilizing conscientious analytical and decision-making skills.7. Effective planning, prioritization, time management, follow-ups & organizational skills for all administrative tasks.8.Prepared reports, correspondence, presentations & attended meetings.9.Maintain confidentiality & discretion with the information related to the departments at all times.10.Coordination of visits by foreign delegations, organizing overseas & inland travels – visa arrangements fixing up of appointments.11.Proactively & independently successfully managed multiple complex & detail-oriented projects that were highly confidential and sensitive in nature.12.Key member of Sexual Harassment Committee. 13.Assisted GM-HRa. Recruitment drive b. Finalizing the yearly appraisals of the Organization c. Updation of leaves of the employees 14.Assisted CFO a. Preparing the agendas and minutes of the Finance Committee, Board Meetings (sending the agendas & minutes to the Finance Committee members and Board Directors, coordinating with FC & Board members for logistics arrangements etc). b. Collected the ATR data from the departments & produced the same to internal Audit Committee Meetings. Show less

Maharishi Institute of Management is established in India under the auspices of Maharishi Shiksha Sansthan, a Registered Society under the Societies Registration Act XXI of 1860. Maharishi Institute of Management (M.I.M.) was founded in 1995 in India to provide the future managers of India with the latest principles, practices, and technologies of modern management from around the world. The goal of Maharishi Institute of Management is to create problem-free management in India through… Show more Maharishi Institute of Management is established in India under the auspices of Maharishi Shiksha Sansthan, a Registered Society under the Societies Registration Act XXI of 1860. Maharishi Institute of Management (M.I.M.) was founded in 1995 in India to provide the future managers of India with the latest principles, practices, and technologies of modern management from around the world. The goal of Maharishi Institute of Management is to create problem-free management in India through management based on Natural Law, so that India can successfully meet the challenges of the globalized economy, maintain cultural integrity, and rise to leadership in the family of nations. The management training at M.I.M. accomplishes these goals by providing not only 'career-oriented' education, but also 'life-oriented' education through Maharishi's Consciousness Based Education System.KEY DELIVERABLES 1.Provided day-to-day and complex secretarial and administrative support to the Principal. 2.Maintenance of records, reports, and correspondence of the Institute.3.Prepare communications, correspondence, forms, manuals and reports 4.Prepare instructional stationary materials and as requested by the faculty members. 5.Receive incoming calls, take reliable messages, and route to appropriate staff. 6.Assist students, teachers, and parents as needed. 7.Schedule meetings and appointments and maintain calendar for principal. 8.Receive incoming calls, take reliable messages, and route to appropriate staff. Files 9.Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication. 10.Update handbook, policy manuals, and other documents as assigned. Show less