Manage general administrative and marketing tasks: organizing staff and client event calendars, contracting signing, filing, maintaining contacts in three databases, sending e-blasts and curating social media posts, managing all travel related matters and personal affairs for the business owner. Event Coordination: weddings, music video shoots, film shoots, birthday parties, holiday parties, etc.Follow-up on client payments, track invoices and financial records/expensesSchedule and… Show more Manage general administrative and marketing tasks: organizing staff and client event calendars, contracting signing, filing, maintaining contacts in three databases, sending e-blasts and curating social media posts, managing all travel related matters and personal affairs for the business owner. Event Coordination: weddings, music video shoots, film shoots, birthday parties, holiday parties, etc.Follow-up on client payments, track invoices and financial records/expensesSchedule and complete tours and final walk through/space planning with clients Maintain the stock of office and warehouse supplies. Support shareholders during annual shareholder meeting. Show less

Work with Principals and marketing team to define proposal and shortlist presentation strategiesPerform market research to build client, project, and competitor intelligenceDevelop and lead SOQs, proposals, and SF330 submittals in InDesignProduce PowerPoint presentations, boards, and leave-behindsPlan office-wide events such as potlucks, BBQs, Holiday parties, Summer Luau's, etc. Assist in creating and updating resumes, project descriptions, and proposal… Show more Work with Principals and marketing team to define proposal and shortlist presentation strategiesPerform market research to build client, project, and competitor intelligenceDevelop and lead SOQs, proposals, and SF330 submittals in InDesignProduce PowerPoint presentations, boards, and leave-behindsPlan office-wide events such as potlucks, BBQs, Holiday parties, Summer Luau's, etc. Assist in creating and updating resumes, project descriptions, and proposal boilerplateCoordinate and document client debriefsTrack and produce design award submittalsSocial Media content curatorCoordinate conference attendance, presentations, proposal submittals, networking opportunities, and follow-up activitiesCoordinate project photo shoots and manage cost sharing with consultants and general contractorCoordinate staff photo shootsMaintain photography and other visual imagery files in digital asset management systemShare marketing information, challenges, solutions, and lessons learned with other marketing staffSupport and collaborate with the Marketing Team in our Seattle and Spokane offices when proposal workload dictates Show less

Coordinates and schedules Staff and Management meetings, special events, and conference calls.Responsible for the recruiting, hiring and training of new talentMaintains effective organization and filing systems for incoming and outgoing sales recordsProvides excellent customer service to all current and potential customersPosts customer payments by recording cash, checks, credit/debit card transactions and wired fundsCollect on unpaid accounts by communicating with customers… Show more Coordinates and schedules Staff and Management meetings, special events, and conference calls.Responsible for the recruiting, hiring and training of new talentMaintains effective organization and filing systems for incoming and outgoing sales recordsProvides excellent customer service to all current and potential customersPosts customer payments by recording cash, checks, credit/debit card transactions and wired fundsCollect on unpaid accounts by communicating with customers via phone, email or mailCoordinate with the collections and repo departments on outstanding unpaid accountsExplains and processes contract and other documents related to vehicle sales and purchases DMV administrations and coordinationContacts finance companies and maintain paperwork associated with retail/wholesale automobile salesExplains and obtains required information regarding registration and titling Prepares cash and check payments for bank depositsReconciliation of several accounts, sales audits, customer deposits and refundsWrites weekly schedule based off of availability and forecasted sales demandWeekly Asset Review with senior managementManages budget for supplies, team builds and meetingsManages certification programs to train and develop associatesConducts performance analysis by: reviewing reports, analyzing data and implementing corrective action plans Show less