• Responsible for the smooth and efficient administrative operation of the General Manager’s office.• Receive business phone calls, visitors and walk-in customers.• Handles preparation of business correspondences for the General Manager.• Maintains an orderly and efficient filing system for the General Manager.• Attends meetings, prepares the minutes and distribute the same to respective participants.• Coordinates meetings, appointments and travel itineraries of the General Manager.• Provides support in terms of giving suggestions, data's and information's needed for the decision making of the General Manager.

Student and immigration consultant / Executive assistant.

• Develops and maintains a detailed project schedule which includes administrative tasks and all sites involved in the project.• Preparing and modifying drawing for the project using AutoCAD. • Meetings with consultant about the modification and development of project• Maintain Project Managers calendars.• Prepare and/or edit meeting minutes, presentations and tables.• Members, ensure adherence to deadlines.• Support the Project Manager on developing all project-related documentation.• Support the Project Manager on defining all involved stakeholders.• Support the Project Manager on developing a detailed Project Plan with the input & support of all project team members.• File all project documents (hard and soft copies)• Ensure coordination of the interfaces of all disciplines.• Responsible to track project changes and produces updated site based schedule as agreed with engineering and project management.• Work closely with the Project Manager & assigned Consultant on preparing the handover of the project to the client once all deliverables are accomplished.• Reviews project proposal and deliverables with Project Management and other related departments that will be involved to determine proper lead time, funding limitations, procedures for accomplishing project, staffing requirements, and allotment of available resources to various phases of project.• Maintain good communication with technicians and contractors to assure timely and efficient completion of jobs, proper communication of issues, and proper documentation of the entire process at each job site.

Main Job Tasks and Responsibilities• Prepare and manage correspondence, reports and documents• Organize and coordinate meetings, conferences, travel arrangements• Take, type and distribute minutes of meetings• Implement and maintain office systems• Maintain schedules and calendars• Arrange and confirm appointments• Organize internal and external events• Handle incoming mail and other material• Set up and maintain filing systems• Set up work procedures• Collate information• Maintain databases• Communicate verbally and in writing to answer inquiries and provide information• Liaison with internal and external contacts• Coordinate the flow of information both internally and externally• Operate office equipment• Manage office space• Preparing all required documents for renewal iqamas and visas for employees• Making vacation and work schedules for employeesAdditional Tasks• Make photos for workers in adobe Photoshop and all other required documents for site access badges• Follow incoming shipments, receive and send it to site• Follow out going shipments• Receive Defective devices from site, Repair it or sent to the manufacturer company for repair• Keeping the records for all incoming out going shipments• Keep material stock record• Make the delivery note for material to send to site• Make invoices and RMA’s for Defective materials• Assembling cameras i.e. fixed cameras, fixed dome cameras, remote control cameras• Modifying Project Drawings using “AutoCAD” and “vector works”

Specific Duties and Responsibilities:• Work closely with project managers and engineering consultants to develop 2D detailed drawings, floor plans using AutoCAD• Using AutoCAD to generate electronic files of client facilities, including but not limited to, floor plans, dimensioning, notes, elevation views, single-line drawings, cut sheets, photographs, site plans, plotting/printing, binding, and on-site survey and evaluation• Maintain and create CAD library and symbols• Organize and maintain AutoCAD files• Communicate with clients, vendors, and consultants by telephone, correspondence, electronic mail, and meetings • Track all tasks.• Track, stock, and order CAD related supplies• Perform light office duties such as filing, answering phones, faxing, e-mailing, shipping, and light lifting• Perform other related duties as required