Salima Abu Zayed Email and Phone Number
HR and Operations Officer | Procurement | Operations ManagementReliable and Resourceful Professional driving success in complex organization environment.I have a decade of extensive experience in operations, encompassing diverse domains such as HR, administration, procurement, and logistics. Complementing this, I have cultivated a distinctive blend of IT proficiency, excelling in adeptly addressing challenges like data updates, software installation, data backup management, ticket resolution, Windows system verification, and ensuring seamless onboarding through efficient setups of new staff laptops.Within the realm of HR, I have adeptly navigated a spectrum of responsibilities, ranging from crafting captivating job descriptions for dissemination on career platforms to executing meticulous shortlisting and interviewing procedures. My competencies extend to crafting comprehensive employment contracts and biodatas, ensuring the smooth onboarding of fresh team members.In the procurement arena, I have honed my skills in drafting and executing crucial documents like PARs, RFQs, and POs. My proficiency also extends to nurturing robust vendor relationships and facilitating effective communication. Additionally, I possess adeptness in drafting a variety of correspondences, including letters and memos, characterized by professional finesse and efficient conveyance of information.With a well-rounded skill set spanning operations, IT, HR, and procurement, I bring a holistic approach to elevating processes and resolving challenges. My commitment to exacting execution, persistent advancement, and collaborative engagement positions me as a valuable asset within intricate business ecosystems.Quantifiable achievements:- Successfully managed and contributed to five USAID-funded projects- Over 13 years of expertise in HR and operations- Proven track record in improving processes and driving successIf you're seeking a resourceful and reliable professional to drive success in your complex organization environment, reach out to me at salima.moh.88@gmail.com. Let's connect and explore collaboration opportunities! ✉️
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Human Resources AssistantU.S. Department Of State Jan 2024 - Present
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Hr And Operations OfficerChemonics International Oct 2022 - Jan 2024Amman, JordanUSAID Recycling in Jordan Activity JRA.- Responsible for managing HR and operations functions within the USAID Recycling in Jordan Activity JRA- Streamlining HR processes and implementing efficient systems for recruitment, onboarding, and performance management- Overseeing procurement activities, including drafting and executing crucial documents like PARs, RFQs, and POs- Nurturing vendor relationships and facilitating effective communication.#EmployeeRelations, #HRManagement, #OperationsManagement, #Procurement -
Hr And Operations AssistantChemonics International Oct 2020 - Oct 2022Amman, JordanUSAID Recycling in Jordan Activity JRA.- Supported the HR and operations functions within the USAID Recycling in Jordan Activity JRA- Assisted in the implementation of streamlined HR processes, including shortlisting and interviewing procedures- Contributed to the drafting of comprehensive employment contracts and biodatas for new hires- Assisted in procurement activities, including vendor relationship management and communication.#EmployeeRelations, #HRManagement, #OperationsManagement, #Procurement
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Human Resources OfficerChemonics International Mar 2018 - Oct 2020Amman Governorate, JordanUSAID Jordan Cities Implementing Transparent, Innovative, and Effective Solutions, CITIES.- Played a key role in the USAID Jordan Cities Implementing Transparent, Innovative, and Effective Solutions, CITIES project.- Crafted captivating job descriptions and executed meticulous shortlisting and interviewing procedures.- Ensured smooth onboarding of new team members through efficient setups of staff laptops.- Drafted professional correspondences, including letters and memos.
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Human Resources & Admin AssistantInternational Relief And Development (Ird)/Blumont Jan 2017 - Mar 2018Amman Governorate, JordanUSAID Syria Essential Services (SES II) Project.▪ Processed, verified, and maintained documentation relating to personnel activities such as staffing, recruitment, training, grievances and performance evaluations.▪ Followed up employee’s annual and sick leaves, and to make sure all supporting documents are submitted.▪ Scheduled Interviews by coordinating appointments for any new posted vacancy.▪ Welcomed new employees to the organization by conducting orientation.▪ Assisted in checking all staff timesheets on a monthly basis.▪ Assisted in preparing official letters (employee certificate, experience letters, employee change status form, authorization of hiring. etc.) and any other documents requested from the supervisor.▪ Prepared updated list of current employees, service contracts, interns. And any other type of contracts IRD may sign.▪ Provides support with all vetting systems, i.e.: PVS, local concurrence, SPOT, BIS lists, etc.▪ Preparing Purchase Request Form (PRF) upon request.▪ Develop and provide safe storage and backup of all HR, Procurement and Admin documents in a project site. -
Project AssistantInternational Relief And Development (Ird)/Blumont Nov 2016 - Jan 2017JordanUSAID Syria Essential Services (SES II) Project.▪ Provided support with all vetting systems from A to Z, PVS, local concurrence, SPOT, BIS lists, etc.▪ Maintained a documentation system with up to date information for all SES II Program units.▪ Assisted with the Grants making process and maintained Grants tracker.▪ Provided administrative support in daily tasks related to the overall functioning of the technical units as required.▪ Scheduled internal and external meetings and maintained meeting schedules.▪ Processed expense reports, invoices and requests for payment.▪ Maintained a working filing system for the technical units' files, including information on all consultants, training.▪ Managed a database of all program deliverables and USAID approvals.▪ Develop and provide safe storage and backup of all HR, Procurement and Admin documents in a project site.
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Administrative AssistantDai May 2015 - Oct 2016AmmanUSAID Workforce and Development Project, WFD.Will maintain proper filing and ensure that all required supporting documents for all transactions are in compliance with both DAI (internal) and USAID contract rules and regulations.▪ Greeted visitors and callers, handle their inquiries and direct them to the appropriate persons according to their needs.▪ Update project information in the project’s administrative management information system.▪ Prepared BPAs and PRFs using the WFD system.▪ Transport and vehicle management.▪ Arranged travel and accommodation and hotel reservations for office personnel.▪ Maintained and monitored inventory lists up to date using the WFD systems.▪ Ensured the proper labeling material and equipment.▪ Arranged for interviews.▪ Helped with preparing agreements.▪ Provide safe storage and backup of all HR, Procurement and Admin documents in a project site.Accomplishments:I successfully created a "BPA" for stationary items that was adopted on the official system of the project and was considered an excellent example that all systems should follow in the headquarters at Washington D.C. -
Administrative AssistantManagement Systems International Sep 2014 - May 2015JordanUSAID Monitoring and Evaluation Support Project, MESP.Provided administrative and logistical support to the Jordan USAID MESP project.▪ Organized and filed all information and supporting documents pertaining to the implementation of the Jordan USAID MESP project.▪ Reviewed landline and mobile bills for accuracy and charge staff.▪ Tracked petty cash expense.▪ Handled and kept inventory of material and goods according to the MESP project.▪ Maintained and monitored inventory lists up to date using the MESP systems.▪ Ensured the proper labeling material and equipment.▪ Ensured the correct storage and rotation of stocks, as well as proper structural maintenance for items and tools in view of maintaining all stocks in good condition.▪ Transport and vehicle management.▪ Coordinated conferences and meetings and arranged both in-house and external events.▪ Maintained supplies and ensured that sufficient office supplies were always available.▪ Ensured maintenance of office facilities and equipment as required.▪ Helped to process work permits, visas and residence permits for expat staff.▪ Provide safe storage and backup of all HR, Procurement and Admin documents in a project site. -
Administrative Assistant For Support DepartmentAl-Aman Fund For The Future Of Orphans May 2014 - Sep 2014JordanAs part of the Al Aman Fund I am responsible for managing the reception area, and dealing with telephone calls, receiving and directing visitors, filing, as well as helping in overcoming the work of management and department coordinators, schedule and organize interviews with the manager or other staff.In Addition the the above: ▪ Collected attendance records from department managers and noting any absences, collected overtime forms, check their validity, and enter the various data in the system.▪ Helped finance team: filing, entering the receipt from the donations campaign into the finance systems, delivering Checks to the vendors, getting offers for the materials.▪ Follow-up of active and graduated students kept their files and their information updated on the system, as well as coordinated with them to prepare for the training courses.▪ Provide safe storage and backup of all HR, Procurement and Admin documents in a project site.
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Administrative AssistantAl-Aman Fund For The Future Of Orphans May 2012 - May 2014Jordan▪ Prepare purchase orders based on the vendor offers, analyze the offers, make sure all the materials that are delivered are as the purchase order description.▪ Followed-up maintenance contracts between the company and the maintenance companies that maintain the systems and equipment Companies.▪ Followed-up failures and tried to repair the network and find solutions, and then follow-up with the Department of Information Technology.▪ Implement and maintain a filing system for all administration as well as Logistical documents according to procedures (hard and soft copies).▪ Inventory management and inventory of affected assets (assets and office supplies) and follow up on cases with asset management and financial department.▪ Handling and keeping inventory of material and goods according to the system, maintains and monitors inventory lists up to date using excel sheet, ensures the proper labeling material and equipment, prepares and handles handing over of equipment/material to the partner according to the regulations.▪ Transport and vehicle management check up with the drivers on their schedule.▪ Assured appropriate quality for all staff files and kept them up to date at all times.▪ Arranged for interviews.▪ Tracked all files, leases and contracts with relevant authorities, landlords, vendors and suppliers.▪ Monitor paid and unpaid vacations and leave for staff, overtime, on a monthly basis and enter correct information of staff in the system for monthly payment. Followed-up work hours for employees per month, as well as the introduction of vacation, calculated on the Excel software. And inform the employees about their annual vacation entitlement.
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SecretaryMahara Professional Consultancies In Development Jan 2010 - May 2012Jordan
Salima Abu Zayed Education Details
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Management Information System
Frequently Asked Questions about Salima Abu Zayed
What company does Salima Abu Zayed work for?
Salima Abu Zayed works for U.s. Department Of State
What is Salima Abu Zayed's role at the current company?
Salima Abu Zayed's current role is HR and Operations Officer | Procurement | Operations Management | Reliable and Resourceful Professional driving success in complex organization enviornment..
What schools did Salima Abu Zayed attend?
Salima Abu Zayed attended Al-Balqa' Applied University Bau.
Who are Salima Abu Zayed's colleagues?
Salima Abu Zayed's colleagues are Terristate Ballard, Grace Hearty, Mercedes Villalona, Oscar Báez, Jordan Plikerd, Steve Paquette, Sally Kuzma.
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