Sallyann Lincoln Email and Phone Number

B-Gen (AstraZeneca), Project Document Management February 2022 - January 2023Supporting the QA Manager and Programme Manager as part of the delivery of the 400 million project. Bringing my previous experience to support in the delivery of all documentation related to the process map deliverables for the business.• Working with the Work Package Managers (WPM) supporting the compiling of the documentation in preparation for system walkdowns leading to client approval, to enable the next stage to the commissioning of the system.• Tracking and managing the delivery dates of the 3-stage process through a spreadsheet via Sharepoint aligned to the programme plan. Liaising with the WPMs on date movements and changes and updating on a weekly basis with the Planning team.• Communicating the plan via CEMAR to the client and distributing the plan in preparation for the Project Delivery Review (PRD) meetings.• Designing and developing reporting on progressive snags against the project through the system FieldView. Producing and presenting at weekly meetings to the WPMs and client.• Weely review meetings with the WPMs to capture issues and updates with snags, providing weekly reports for review and tracking and engaging for updates.• Uploading of completed documentation to Sharepoint and aligning to metadata.• Implementing various trackers through Excel, to track progress and various elements that support the deliver for the QA department for all documentation.BiVictrix Ltd, Office Support Oct 2021 – Dec 2021Adelphi Communication, Administration Support Sept 2021 – Oct 2021Focus IT, Sales Support Jul 2021 – Aug 2021

Supporting Operationally and as Executive Assistant, to the CEO with all initiatives to create a more efficient and leaner business as it was going through change. Co-ordinating the administration of the business, organising and managing personnel and to plan, oversee and coordinate day-to-day activities to improve effectiveness, productivity and performance. • Operational relocation of business premises. Sourcing premises, negotiating contracts and creating an office environment with a supporting IT interface. • Implementation and launch of a HR & H&S system, creating a paperless and productive process in managing employees and wellbeing and dealing with all HR issues. • Leading and developing new improved processes and procedures, enabling the business to be leaner and work more efficient. • Procuring of all company contracts, sourcing and negotiating with external providers; i.e company insurances, IT & telephony, office utilities, company vehicles. • Leading, developing and ensuring a small team felt fully supported within all areas. • Establishing and maintaining roles and responsibilities for personnel • Delivering regular team communications and organising weekly meetings.• Controlling all associated operational costs, setting and managing operational budgets.• Working closely to build and maintain close working relationship with clients• Managing the administration and project delivery team, overseeing their workload.

Providing high quality support to the Directors and consultants in their work with a wide range of clients, and in the day to day running of the business. Working with colleagues within a professional and supportive team, keeping the office running smoothly.

Project managing and co-ordinating multiple projects from translations, logistics and events, delivering to tight deadlines for the requirement of the client, managing budgets and expenditure with regular progress calls with the clients. Tracking and monitoring projects through spreadsheets, being very detailed orientated. Managing high volumes of email traffic and priotising workload accordingly. Adhering to the client governance policies in alignment with each project output, using bespoke client software packages specific to the projects.

Responsibility for ensuring the office ran smoothly by improving on the office environment and existing office initiatives. Implementation and managing of the breakfast seminars, bringing siloed departments together to share knowledge on current news, developments etc. Strengthened the on-boarding/off-boarding of contractors, working with colleagues from the US & Sweden utlising the existing sharepoint application. Launched weekly business updates through the central communications system, sharing across group improving engagement.

Reporting directly to the Engineering Services Director (ESD) within Project Delivery across Manchester, East Midlands and Stansted supporting in a Executive Assistant capacity and managing the office floor for a 2-year term before being promoted to Business Performance Reporting / Change Lead which evolved with more responsibility working on specific small change projects as part of supporting the project team and the ESD.• Controlled the demand of all consultants and contractors (+/-50), through the procurement process, producing an on-boarding process. • Developed and delivered all supporting training and content for tools such as SAP (time recording) and Oracle (purchase orders). Delivering training across group.• Monitoring and maintaining of all HSE clothing for existing and new recruits across group and spreadsheet tracking with on-boarding / off-boarding of consultants and employees.• Co-ordinated the group monthly performance reports and managed the process with all stakeholders, collating the data working to timescales set by Executive team.• Managed annual budgeting process tracking expenditure against the £2.5m central department budget. This included monthly order monitoring, invoice alignment and risk management, flagging late and non-payment of invoices. • Monitored purchase orders up to a value of £1.5m, stakeholder management with external providers (+/- 20). Managing payments, receipting and queries.• Event Project lead for quarterly events across Engineering Services Group including Manchester, East Midlands and Stansted with involvement also for larger events such Airport Safety Week and Gala dinner.• Team member of the ERP project for the group for the design, testing and integration of the SAP time sheet recording and introducing across the business to IT and Procurement ensuring all time captured and recorded for projects.

Reporting directly into the CEO to oversee and improve the office processes and procedures and to manage the office budget and staff +/- 5. Enhancing relationships with external providers and to manage & negotiate the procurement contracts for the office along with the implementation of a quality management and quality assurance tracking process for the ILM (Institute of Leadership in Management), to ensure that ISO9000 was maintained with an efficient quality system.

Supporting the Resourcing Director, HR Manager with project support as the company went through growth and change. Delivering and fulfilling on specific project intiatives within budgetary constraints whilst developing and improving on specific business requirements. Leading on HR events, through company values and change, running workshops across multiple sites.

Leading and managing multiple mid-to-high-level events of cross-functional teams from contract signing through to programme development, implementation, and review, delivering to the client’s needs and priorities of the project timeline and project budget. The main communication point of contact to the internal senior leaders and external consultants with full facilitation at all events working on projects and proposals +/- £100k

To implement, lead and project manager on the development of HR policies and procedures which were previously not managed internally or specifically to the company as it was going through growth and change. Introduction of a HR software system enabling a more paperless business approach. Working with senior management identifying the needs of the business working in alignment to the business strategy and training needs to up skill employees.

Working across the business producing and supporting the training needs for existing and new starters whilst working with key stakeholders supporting with recruitment and new initiatives with a team size of +/- 200 personnel. Identified, led and monitored Learning & Development trends & personnel through stakeholder management across the group whilst supporting facilitation of the training programmes and managing feedback, budgets, materials etc.

Working with internal and external stakeholders to help drive the business in making the right resource and business decisions working with the finance strategy teams +/- 200. Recruitment management for stakeholders through stakeholder management and maintaining and compiling data for sanctioning process reviewed on a weekly basis and reporting of key resource information.

Working with a team size of +/- 350 FTE and inducting +/-100 personnel on-boarding into the business function for Project Delivery. Project management, design and development of an on-boarding, induction / leaver processes for contract project managers, managing all hardware and new starter kit with internal supplier, working to set milestones and KPI’s. Supplier briefing and contract negotiation for all equipment and management of external suppliers providing hardware and software and managing procurement contracts, expenditure and purchase orders. End to end delivery of all group events across the department for workshops, teambuilding and quarterly group events.

Working with the Learning & Development team on Leadership fast track programmes, project managing the organisation and successful management of multiple Leadership events in European locations. Maintaining stock lists of all the materials for each training course programme. Briefing external suppliers on requirements, maintaining stock lists, raising purchase orders and processing of invoices. Negotiated procurement contracts for all events within the UK and Overseas, ensuring that everything was delivered within budget. Managed the budget in excess £1M including forecasts and tracking spend and producing monthly analysis