Sally Duong Email & Phone Number

Oakland, California, United States

Berkeley, Ca, Us

- Serve as work lead for administrative support staff on administrative functions and/or projects- Support with complex scheduling for the lab committee (Google calendar)- Develop, manage and maintain content on division website with Google sites and WordPress- Design and prepare presentations and presentation materials- Support and develop an organization system for engineering division authors’ publication project- Record monthly social media analytics- Process and track procurement requests from employees- Access, prioritize, track and determine appropriate action on various requests and inquiries, ensuring timely completion

Alameda, California, Us

- Effective calendar management and provide seamless scheduling support for CIO and CCO- Coordinate heavy and complex scheduling with internal team and vendors- Schedule and coordinate all travel arrangements and accommodations- Expense management for the leadership executives including inputting, reviewing and submitting all reports for accuracy and payment- Manage DocuSign agreements for the leadership team and manage internal user accounts- Create, update and post weekly meeting agendas and notes- Plan, coordinate and execute a variety of internal and external on-site and off-site meetings- Assist recruiting partners in scheduling candidate interviews with executives- Help with on-boarding new hires (submit request for systems access and equipment deployment)- Coordinate office lunch and assist with company events- Lunch and dinner reservations (pick up lunch for executives when needed)- Provide special project support to the leadership team as requested

Alameda, Ca, Us

- Manage all front desk daily activities- Handle high volume phone calls for two companies- Discuss, improve and announce new administrative policies- Manage flight and hotel bookings- Open new jobs, request for COI, process credit card payment, data entry- Manage and order office inventory- Submit IT helpdesk tickets for staffs- Autotask- Coordinate with property management (CBRE) for necessary office repairs - BuildingEngines- Train new staffs on front desk coverage- Manage all incoming and outgoing mails and shipments (USPS, UPS, FedEx)- Troubleshoot office tech equipment and communicate with IT team- Assist on marketing projects (Compile staffs' resumes, Prepare trade show materials, lobby renovation)- Coordinate office events for new hires, farewells, team building, holidays, birthdays- Deliver a professional, friendly, clean and positive work environment

- Build a start-up tech company with the owner- Manage schedules, emails, prepare meeting materials, take meeting notes, organize personal and business files for the President- Record IT inventory, order office supplies- Plan, discuss and execute business marketing strategies- Recruit new employees, meet the missions and stay true to company’s culture - Develop new administrative policy for the company- Maintain smooth operations for the business- Deliver excellent and memorable customer service