Sally Forrest Email & Phone Number

Key responsibilities:• Working with the Prime Minister’s office, Minister of Foreign Affair’s office, as well as other Ministers and Government House.• Prepare and manage end to end logistical project phases (event/visit brief, workstreams, resource plans, project timelines, budget, visit itineraries and programmes) both on and offshore.• On the ground logistical lead for MFAT events on and offshore.• Working with regional and local councils.• Extensive and accurate budget management for all events.• Supplier procurement, contract negotiations and management.• Delegation risk management and contingency planning.• Supporting other divisions during times of crisis.• Collaborating with NZINC agencies during times of crisis, for trade missions and during the COVID steady state.• Travel adviser and key contact for MFAT staff travelling during COVID times.• Data management and website updating.

Wellington Region, New Zealand

Key responsibilities:• Updating financial forecasts, accruals and variances.• Processing contracts, invoices and maintaining accurate records.• PA support to the Treatment Safety Manager.

London, United Kingdom

Sally Forrest Ltd specialised in event logistics management for the corporate sector.Key responsibilities:• Logistics management.• Travel and accommodation management.• Supplier procurement, contract negotiations and management.• Customer service.• Budgeting and finance management.• Resource planning for large scale projects.• Extensive document creation including resource plans, project timelines and gantt chart development and monitoring.• Staff welfare and crew nominated “mum” for each project I was apart of.• Onsite management for each project.• Data management and website/database creation using event management software.- Mask Face Fit Tester | United Kingdom | During COVID-19 | Fitting masks ensures staff are protected and helps give them the confidence they are safe while performing their vital roles. This role was 3 months.- Crew Welfare Manager | Imagination | Portugal | Responsible crew welfare. Managed 2 hotels in 2 locations. Responsible for onsite cash and reporting. 2 weeks in the office and 1 month onsite. The end client was in the luxury automotive sector.- Crew Food and Beverage Manager | Imagination | Saudi Arabia | Responsible for managing crew food and beverage in a remote location for 700pax. I also assisted with film crew logistics and was the day shift transport manager. This was 4 weeks in the office and 2 months onsite.- Onsite Project Manager | Powwow Events | United Kingdom | Overseeing build and fit out of large marquee for a corporate social event. 12 days. 2018 + 2019. The end client was a global organisation.- Senior Project Lead | CWT | Across Europe | Event logistics for over 50 European meetings. Full end to end event management as well as travel management. Government and Pharmaceutical sectors. 8 months- Senior Event Manager | Conference Resource | Paris | Full event logistics support for 650pax including onsite support for a congress. 7 weeks. The end client was in the pharmaceutical industry.

Providing logistical support for the Box Hill Institute Group's (BHIG) events and student recruitment campaigns to ensure events are planned and delivered to build engagement, corporate awareness and best represent the BHIG’s value propositions.

Melbourne, Australia

I have worked on projects including customer drive experiences both domestic and international, corporate F1 hospitality, product launches, awards dinners, conferences and exhibitions as well as international and domestic incentive programs. The event sizes range from 20 - 3500 people.Key duties and responsibilities:• Responsible for all event financial elements and budget reporting. Budgets range from $50,000 - $2.5m including multi currency budgets.• Lead event teams of up to 7 people, training staff on event processes and overseeing tasks. As well as being a mentor to other people within the team and assist in developing their knowledge and skills to achieve their career goals.• Key and integral support person to clients from conception to completion.• Provide outstanding customer service from registration to event completion. Key contact and liaison for suppliers, speakers, sponsors, media and VIPs.• Experience working with DMC’s across Asia/Pacific, USA and some experience in Europe.• Maintaining accurate files, budgets and critical paths in order to adhere to deadlines and budget expectations, especially attrition and cancellation deadlines as per signed contracts.• Effective negotiation of contracts and management of all suppliers including air, hotel, transport and other suppliers.• Taking briefs from incumbent clients and putting together proposals and budgets for new events. This includes researching and sourcing all elements for the event and making key recommendations on the destination and activities to make an unforgettable experience for guests.• Website and registration creation using EventsAir and cvent event management systems.• Event flight bookings using Galileo, Sabre Red Workspace and group travel portals eg: Qantas groups.• Working onsite at each event to ensure that not only the event runs smoothly but to ensure that all attendees are wowed and all their expectations and needs are exceeded.

Melbourne, Australia

Key duties and responsibilities:• Responsible for all event financial elements and budget reporting. Budgets range from $50,000 - $600,000 including multi currency budgets.• Lead event teams of up to 3 people, training staff on event processes and overseeing tasks.• Key and integral support person to clients from conception to completion.• Provide outstanding customer service from registration to event completion. Key contact and liaison for suppliers, speakers, sponsors, media and VIPs.• Maintaining accurate files, budgets and critical paths in order to adhere to deadlines and budget expectations, especially attrition and cancellation deadlines as per signed contracts.• Effective negotiation of contracts and management of all suppliers including air, hotel, transport and other suppliers.• Taking briefs from incumbent clients and putting together proposals and budgets for new events. This includes researching and sourcing all elements for the event and making key recommendations on the destination and activities to make an unforgettable experience for guests.• Website and registration creation using EventsAir and cvent event management systems.• Event flight bookings using Galileo and group travel portals eg: Qantas groups.• Working onsite at each event to ensure that not only the event runs smoothly but to ensure that all attendees are wowed and all their expectations and needs are exceeded.

Employers' Forum on Disability (EFD) is the world's leading employers' organisation focused on disability as it affects business. This is located in London, England.I was responsible for:• All event bookings and delegate management.• Logistics for all events in the current financial year which totalled approximately 50 events as well as 20 tailored training events.• Lead producer for a high profile networking event at the House of Lords.• Speaker, host and contractor liaison for all events.• Event web listings and updating.• Marketing development, production and distribution.• Event material development, printing and collation.• Budget management.• Supplier contract negotiations.• Staff management.• Venue management including assess each venue for disability access and suitability.

London, United Kingdom

Banqueting and Events staff and Database management and updating.

Yellow Spring, West Virginia, Usa

Camp Rim Rock is one of the best overnight camps for girls in the country. Camp is located less than 2 hours from Northern Virginia, Maryland and Washington, D.C. While at overnight camp, the girls participate in horseback riding, sports, performing arts, arts and crafts and swimming. Parents can relax knowing that Camp Rim Rock has been one of the finest girls residential camps for 61 years.I was responsible for:• 10 staff and the scheduling and management for those staff.• Daily running of the sports program and all arrangements for setup, delivery and break down.• 20 children and their welfare as part of the overnight residence camp.

Wellington, New Zealand

Specialists in GIS, Geocoding and Mapping SolutionsI was responsible for:• Database management and maintenance.• Training Coordination and Sales Administration to 9 Sales Managers.• Administration duties for the CEO where required and PA duties as required.

Auckland, New Zealand

MIANZ (now MTANZ) facilitates medical conferences and industry exhibitions on behalf of Professional Medical Colleges and Associations and is recognised as the leading specialised Professional Conference Organiser (PCO) for medical conferences.I was responsible for:• Speaker liaison, speaker presentations and abstract management.• Delegate management and delegate publication production.• Sole contact for all exhibitors and onsite logistics and management.• Website updating and maintenance.• Floor plan design and development as well as exhibition marketing.• Venue sourcing and supplier management.• Pre and Post logistics for equipment and stands.• Conference Manager for the NZ Lactation Consultants Association Annual Conference. • Travel bookings and accommodation arrangements.

Wellington, New Zealand

CEED plans and facilitates community education courses in the areas of Personal Interest, Professional and Executive Development.I was responsible for:• Daily running of the personal interest courses.• Logistics and admin for any special events.• Responsible for CEEDs room bookings.• Casual Staff Management.• Maintenance and updating of websites.

Btour/Bcom, Marketing And Tourism

Bachelor of Tourism and Bachelor of Commerce majoring in Marketing

Organizational Leadership

The cievents Future Leader Program is aimed to create the companies next Leaders. This year long program gave us exposure to a company.

Education record

Activities and Societies: High SchoolPrimary and high school