Document Controller
CurrentCoordinate with departments concerned in terms of project operation to fulfill the requirements of subcontractor LOI and contract upon approval. Also deal with Tender Department for quotations upon receiving work order and track the process until the work done on site smoothly within in limited time frame. Issue petty cash for project material procurement (AED 15,000.00 per month) among Supervisors and Team Leaders. Monitor expenditures necessary to maintain day-to-day budget activities and review regular budgeting reports from Finance. Coordinate with HR to arrange interview for replacement employee upon termination or resignation of any post and do the arrangements until deployment of candidate. Manage the requirements to fulfill appraisal of labors in coordination with site team and submit to HRD. Maintain and manage project timelines and schedules to ensure that work orders are updated and completed on time and that all reporting requirements are met. Coordinate all projects for which the Manager and for site office and operation are responsible for accurate and timely presentation to GM office and Client. This responsibility includes managing the communications flow for Site-wide planning, reporting, and assessment activities as they relate to the operational programs. Verify Subcontractor Monthly Payment and forward to finance department also track the payments against agreement in monthly basis. Also prepare monthly payment and variation payment in coordination with Finance Dept. and submit the payment via Ministry of Finance payment portal. Submit technical documents and proposed candidate’s profile to Client and follow-up with concerned Engineer prior dealing with Subcontractor or candidate upon requirement. Deal with employee queries about HR-related issues and complaints and monitoring/recording employee Leave/Sickness/Annul leave and any relevant changes in work schedules, reporting this to payroll. Operating the CAFM system – ROSMIMAN.
