Sam Smith Email and Phone Number

Tuped to MAPP so this role is still evolving.I am in charge of 3 PL clerks dealing with weekly payments and daily uploads over 4 separate systems.I am in charge of: Checking and approving invoice uploads & payments  Having knowledge of all 4 systems to help with cover Uploading invoices and weekly payment on the largest system, Tramps Refunds System correction Training 1-1 meetings

I am in charge of the day to day running of the AP role which includes:Coding and inputting all invoices Investigating and resolving all remindersReconciling all supplier statementMaking weekly payment runs on Yardi, inputting/uploading all transaction over the 2 banks and manually moving the funds in AMSDealing with all suppliers queries and issues.Setting up new suppliersFilling invoicesDealing with Zero Trace our utility procurement I have helped to implement Payscan (online approval system) and our new Purchase order system, which has included traveling to other offices to train staff.I have also taken on raising the quarterly management & rent collection fees. For this I have adapted the process to use mail merge making a large time saving.I have been trained as cover for the AR role which includes:Banking and receipting daily payments that our received over 3 bank accountsBanking and receipting chequesDealing with tenants charges and queriesMonthly Bank recs I am currently being trained to in the client accounting and service charge roles as well.

 Help Managing Team of 4 including holidays/sickness, KPI’s, team meetings, managing workloads, mentoring, implementing and training on new process and escalated supplier quires.  In control of TV Licence/Utilities/Council tax/Phone & broadband payments, reports, ledgers & queries for all Leased properties Manage Daily payments, keeping the payment tracker up to date and checking payments are in line with our weekly budget Supplier reconciliations on all my accounts and run monthly checks/reports on the other areas in AP  In charge of clearing old backlog in various projects, making any system corrections and clearing account errors Running monthly Landlord reports and generate and send out payments and statements  In charge of importing all AP system invoice imports, I also created the import spreadsheet and procedures that are now used. Providing monthly updates to the finance director on all projects, issues and general day to day AP functions. Helping improve workflow of the department by playing a key part in re-organising the department and management of key projects Improving cash flow by cutting costs on TV licence projects and request unclaimed refunds

 Handling daily team statistics that contributed to KPI’s/Appraisals and Team bonus reviews Payment of the monthly management fees Attending Facility Managers Meetings as the finance representative to build better relationships and help with all supplier/payment issues  Issuing Insufficient funds reports to all of the managers and highlighting were urgent action was needed Dealing with suppliers calls, emails, payments and accounts Managing New Supplier set ups/amendments with a process I put in place to help stop false details.  Monthly System maintenance and cleansing to keep the system running smoothly and all the accounts up to date Monthly Client funding reports to keep a clear view on outgoing and incoming cash/budget Entering daily Purchase ledger invoices Managing any BAC’s, Chaps or Cheque payments Controlling the Rates demands & bills into a monthly approval/payment spreadsheet Keeping all utility’saccounts reconciled While with Eddisons I helped introduce many new procedures including:New supplier set up procedures to help stop fraud.A rates control sheet to help insure swift and regular payments.Testing on a new import system.Bonus scheme measurements.I have also just started to help organise more social and team bonding events.

Scottish Widows Accounts Payable Clerk (Working on Horizon)September 07 – December 09 Managing 11 funds Entering all invoices Bacs runs Chaps payments Cheque payments Query’s Resource Invoices up to date and paid Head rents CIS reports Rate demands and bills Keeping utility accounts reconciled Accounts Payable Index Clerk (Working on APB) Complete AP management of funds  Data entry of invoices Data adjustments Duplicate reports Clear downs  Training  Query’s Call centre Payment run Setting up suppliers CIS verification I also gained experience within the Treasury Department posting cheques & moving fundsAdministrative Clerk in Accounts Payable (Working on APB) Sorting post Opening post  Date stamping post  Distributing post Scanning implemented invoices  Emptying pigeon holes  Keeping spreadsheets up to date on the volume of post Answering phones Chasing up queries  Archiving Filling